For assistance, problems or questions, please email us.
Page History
International Allowance Request Form
Complete the form below and share it with international@reliant.org as well as your supervisor (if supervisor approval is required).
| UI Button | ||||||||
|---|---|---|---|---|---|---|---|---|
|
| Table of Contents | ||
|---|---|---|
|
Excerpt
| Note | ||
|---|---|---|
| ||
Please note that all bonuses below will be paid out subject to funds available in the MTD account for which the missionary is responsible, and would become back-pay if the fund does not have enough funding to pay the bonus completely. |
Moving Bonus (when an expense is not reimbursable)
Who is eligible?
International Missionaries who are moving from one ministry location to another, whether within the same city, country, or to a different country overseas, are eligible to reimburse moving expenses according to the Reliant Accountable Reimbursement Policy. The moving bonus would cover expenses that are not reimbursable. That might include purchase of luggage, personal items not included on the reimbursement form. Contact reimbursements@reliant.org to ask what moving expenses may be reimbursable before submitting for this bonus. See also Reimbursable Moving Expenses.
How do I request this bonus?
Email the International Settling-in or Vehicle Bonus Request Form to international@reliant.org with supervisor approval. Be sure to itemize the moving expenses, such as including moving company fees, expenses for boxes, expenses for apartment deposits, etc.
What about taxes?
This bonus is taxable. If the missionary is subject to Social Security, Medicare, and Federal Income Taxes, the missionary should include these taxes on the Moving Bonus Request form. See What about taxes under Settling-In Bonus for more details.
Does this bonus require supervisor approval?
Yes, you must email this bonus request to your supervisor and international@reliant.org and ask your supervisor to review and send his or her approval confirming that this move is ministry related to international@reliant.org with his or her electronic signature (Full Name, Fund Number if Reliant staff, Email Address, Phone Number, Date).
Settling-In Bonus
Who is eligible?
International Missionaries with Reliant who have been released to assignment and are either leaving for their overseas location or have just arrived at their overseas location are eligible to request a settling-in bonus. On occasion, if the staff member did not request enough funding in the initial settling in bonus, they can request a second settling-in bonus for additional expenses with Reliant approval.
How do I request this bonus?
International Missionaries request this bonus by completing the International Settling-in or Vehicle Bonus Request Form. Once completed, he or she should send this form to international@reliant.org.
|
|
|
|
|
What expenses can I include in this bonus?
Include any expenses that the missionary will incur as they are settling-in to their new overseas assignment like furniture, initial deposits for apartments or utilities, apartment finder fees, furniture and household goods, housewares, appliances, bicycle, initial deposit for schooling if applicable, etc. Some expenses like shipping costs, special equipment, etc. can be covered by reimbursements instead of by the settling-in bonus.
What happens if my expenses on the field are more or less than the bonus amount I received?
We encourage staff to work with their receiving organizations/churches to estimate their initial settling-in expenses to the best of their ability. However, if the expenses incurred are less than the bonus amount you received, we encourage staff to keep the extra bonus funding and use it for future expenses that they may need or may have reimbursed without needing to submit a future reimbursement. If the expenses exceed the bonus amount received, you may submit one additional settling-in bonus offset to make up the difference.
How often can I request this bonus?
You will only request this bonus once when initially settling-in to the host country, unless the initial bonus did not cover the full amount needed for settling-in. In that case, you could request a second settling-in bonus to cover the difference of your actual expenses minus what you already received.
What about taxes?
The settling-in bonus is taxable, so you will want to include a line item for the taxes that will be withheld from the bonus on your paycheck.
- Social Security and Medicare: Include a line item of 7.65% for Social Security and Medicare. Do not include the Social Security and Medicare tax line item if you are ordained or commissioned and have opted out of the Social Security System. Do include an additional 7.65% to cover the employer portion of Social Security and Medicare taxes if you are ordained or commissioned and have stayed in the Social Security System.
- Federal Income Taxes: Include a line item of approximately 10-15% to cover Federal Income Taxes. If you immediately qualify for the Foreign Earned Income Exclusion, you do not need to include the 10-15% to cover Federal Income Taxes.
Do I need receipts for my purchases with this bonus?
No, you do not need to submit receipts to document this bonus. Instead, make your best estimate using information provided from your host country contacts and based on your previous experience in country. The amounts do not have to be exact. However, we will want itemization in general categories ($200 for linens and bath goods; $350 for kitchen utensils / appliances, $850 for living room furniture, etc.)
FITA (Federal Income Tax) Bonus
What is this Bonus?
The International Support Goal Worksheet does not include Federal Income Tax for the reason that most International Missionaries qualify for Foreign Earned Income Exclusion (Form 2555). In most cases, US citizens living in foreign lands qualify for this exclusion once they have lived outside of the US for 330 days (out of one year).
This bonus exists so that first year missionaries and those who may not qualify can increase their income to meet potential tax obligations.
Who is eligible?
First year missionaries and those who don't qualify for the Foreign Earned Income Exclusion. Individual missionaries need to consult qualified tax advisors to understand this.
How do I request this bonus?
While the missionary is completing their initial Support Goal Worksheet, they need to submit a written request for the FITA bonus.
Vehicle Bonus
Who is eligible?
International Missionaries who have been Released to Assignment and are serving overseas are eligible to request a vehicle bonus provided they have supervisor approval for the ministry purpose and safety/security instruction for owning a vehicle in the country where he or she is serving.
How do I request this bonus?
Email the International Settling-In or Vehicle Bonus Request Form to international@reliant.org with supervisor approval.
What about taxes?
This bonus is taxable. If the missionary is subject to Social Security, Medicare, and Federal Income Taxes, the missionary should include these taxes on the Vehicle Bonus Request form. See What about taxes under Settling-In Bonus for more details.
Does this bonus require supervisor approval?
Yes, you must email this bonus request to your supervisor and international@reliant.org and ask your supervisor to review and send his or her approval confirming that this vehicle is necessary for ministry and confirming that he or she has debriefed the missionary on safety/security concerns with driving and owning a vehicle in the country of service. This supervisor email should be sent to international@reliant.org with his or her electronic signature (Full Name, Fund Number if Reliant staff, Email Address, Phone Number, Date).
Do I need to change or update my Support Goal Worksheet (SGW) if I buy a vehicle while overseas?
Yes, you will want to think about vehicle maintenance such as oil changes, car repairs, and gas and add these into your monthly SGW. Send your updated SGW to international@reliant.org for processing by the 20th of the month for your salary to be reflected on the next paycheck.
Hardship Bonus
Who is eligible?
International Missionaries that have been Released to Assignment are eligible to request Financial Hardship bonuses, since they are paid a needs-based salary to cover their financial needs on the field. Examples of financial hardship bonus requests include paying for flights back to the US that are not reimbursable for personal reasons, property emergencies such as theft or loss, evacuations, visa/immigration issues out of the ordinary, etc.
Reliant encourages international missionaries to plan for needs in their monthly salary wherever possible. Reliant missionaries need to be saving for the future from their salaries. Each international missionary's Support Goal Worksheet (SGW) sets the limits (or maximums) for the amount of salary they can request for discretionary categories like Food, Medical, Discretionary spending, etc. When the the missionary has an unexpected hardship that fits one of the categories on the SGW, Reliant will work with the missionary to increase their monthly salary, seeking to avoid future hardships.
What if I'm not sure if my financial need is eligible for a Hardship Bonus?
If the international missionary has a financial need that they are not sure is eligible for a Financial Hardship bonus, Reliant encourages the missionary to email international@reliant.org with an explanation of the financial need and the circumstances surrounding it. At times, Reliant may approve a Financial Hardship bonus for a need that the missionary could have planned for in their SGW, with the condition that a new SGW is submitted including proactive changes to their budget in the category of need.
How do I request this bonus?
Complete the International Hardship Bonus Request Form and email it to international@reliant.org for processing. This bonus does not require supervisor approval or receipted documentation. If submitted by the 20th of the month, it will be processed for the next payroll period. If an international missionary needs the money before the next available payroll cycle, he or she can request a salary advance from finance@reliant.org for the amount of the bonus minus taxes that would be withheld. The salary advance could be processed within 3-5 business days for a fee of $10 to the account for which the missionary is responsible, provided the Hardship Bonus request has been submitted to and approved by the MR department (international@reliant.org).
| UI Button | ||||||
|---|---|---|---|---|---|---|
|
What about taxes?
This bonus is taxable. If the missionary is subject to Social Security, Medicare, and Federal Income Taxes, the missionary should include these taxes on the Hardship Bonus Request form. See What about taxes under Settling-In Bonus for more details.
Re-entry Bonus
Who is eligible?
International Missionaries who have been serving on the field and are either exiting staff and returning to the US or are returning to the US and staying on staff domestically with Reliant are eligible to request a Re-entry Bonus. International Missionaries that are exiting staff with Reliant but are staying in the country where they are serving overseas are not eligible for a re-entry bonus, as the heart of the bonus is to offer financial assistance to international missionaries that may incur many expenses when entering back into life in the US.
How much may I request for the Re-entry Bonus?
You may request up a month of your current Reliant salary for every year you have served on the field overseas, with a maximum bonus request of up to 6 months of your current Reliant salary. If you are an exiting One Year Missionary, you may request up to $2,000 for having served overseas for one year, or up to $1,000 for having served overseas for 6 months.
How do I request this bonus?
Send an email requesting the Re-entry Bonus and specify the number of months' salary you are requesting to international@reliant.org. Include a list of what you plan to use the bonus to purchase for re-entry, such as initial deposits for rent and utilities, furniture, household items, office set-up, car, cell phone, etc.
Can I request special payment of this bonus?
Yes, you can request that MR pay this bonus to you in one payment, two payments, or up to 6 payments if you are approved for a 6 month salary re-entry bonus. Email international@reliant.org to discuss your options and MTD funding specifics.
What about taxes?
This bonus is taxable, and if you are subject to Social Security, Medicare, Federal and State Income Taxes upon return to the US, you will have those taxes withheld from the bonus amount in your paychecks. If you are an ordained or commissioned minister and have requested a FICA bonus on your salary, please be sure to request the additional FICA bonus on the Re-entry bonus when emailing international@reliant.org.
Counseling Bonus
| Info | ||
|---|---|---|
| ||
Exceptions can be made at the discretion of the Missionary Resources Director. Contact the International Missionary Liaison for details on how to request an exception if needed. |
Timing of Bonuses:
All bonuses must be sent to international@reliant.org by the 20th of the month to be processed on the following paycheck (example: submit to Reliant by May 20th to be paid the bonus on June 15 paycheck). If the missionary is in need of the funding prior to the next paycheck, the staff member can email finance@reliant.org and request a salary advance that would be processed within 3-5 business days for a cost of $10 to the account for which he is responsible. The bonus request form must have already been sent to international@reliant.org and received approval for the bonus to be paid as the Finance department will contact the MR department for approval to pay the salary advance for the bonus amount
|
| Note | ||
|---|---|---|
| ||
If you have not communicated to Reliant on your W4 that you are exempt from federal tax withholdings, due to Foreign Earned Income Exclusion or the Foreign Tax Credit, a large one-time payment on your paycheck will usually inflate your tax withholdings to a higher percentage than is usually withheld, affecting not just the Allowance, but your normal monthly salary. For example, if your normal salary is $3,000, and you submit an allowance for $10,000, you could be taxed on that paycheck as if you earn $156,000/year (13,000x12). You may request a one-time adjustment to your withholdings to control the amount that is withheld. See the instructions below and please talk to a tax professional if you have questions about how much you should be withholding. In the case that an employee wants to make a one-time Federal tax change to a certain paycheck (without making a permanent change to their federal withholdings), the employee may send an email to payroll@reliant.org before last day of any given month in order to affect the following month's paycheck. The email should be from the employee's @reliant.org email account and must clearly state how much money the employee would like withheld for the specific pay date. For example, an employee could send an email stating "From my XX/XX/XXXX (Month/Day/Year) paycheck, please withhold $X (specify the dollar amount) in Federal taxes". If you are unsure what is currently being withheld, please refer to your most recent paystub, which should have been emailed to your Reliant email address on payday. Please keep in mind, even if you are exempt from federal income tax, you will still be required to pay Social Security (FICA) on any International Allowance. If you are not ordained, 7.65% will be paid from the MTD fund for the Employer Portion, in addition to the total amount of the allowance. |
See below for more details on :
| Table of Contents | ||||||
|---|---|---|---|---|---|---|
|
General Principles
- Allowances are for larger expenses that are not expected to come from your monthly salary.
- They may be related to your ministry, but are considered personal (and taxable) by the IRS.
- Allowances are for a specific purpose, but do not require receipts.
- They do not replace the responsibility to budget and save.
- International Allowances are submitted to international@reliant.org (not Payroll or Reimbursements)
Timing and Deadlines
Requests sent in by the 16th of the month will be paid on the following month's paycheck. If you need the funds sooner, you may request that on the form (see Form Instructions below).
| Allowance Submitted | Allowance Paid |
|---|---|
| September 30 | October 15, 2023 |
| October 31 | November 15, 2023 |
Types of Allowances
| UI Expand | ||
|---|---|---|
| ||
|
| UI Expand | ||
|---|---|---|
| ||
|
| UI Expand | ||
|---|---|---|
| ||
*The provision for savings in your salary should be sufficient to cover expenses lower than $500. If this is not the case, please reach out about your current support goal. **If an expense is already included in your monthly salary on your support goal worksheet, you may request a salary advance to make a large, up-front payment. |
| UI Expand | ||
|---|---|---|
| ||
|
| UI Expand | ||
|---|---|---|
| ||
|
Form Instructions
Here is a step-by-step guide to answer FAQs about the fields on the form. Each dropdown corresponds to a section on the form.
| UI Expand | ||
|---|---|---|
| ||
Name: This is the name of the person whose paycheck the bonus should be added to. Please do not put two people's name. If you are a couple, and both spouses would like a portion of the bonus, you will need to fill out a separate form for each spouse with the desired amount. Fund Number: The MTD fund you are responsible for. What is your ordination status? : This helps us determine how much Social Security taxes to add to the bonus, if applicable. You will need to choose a dropdown option.
|
| UI Expand | ||
|---|---|---|
| ||
What type of Expense are you submitting? : All allowances should fall into one of the categories mentioned. Select the one that describes your need. Give any additional information about this expense : This is only required for Hardship Allowances, but you are welcome to include any additional information that you think might be helpful for Reliant. What amount do you need? : Enter the dollar amount that you are requesting. Additional Allowance for Social Security of FICA Bonus : This defaults yes. The amount is based on your previous selection of ordination status. You can see the amount to be added in the cell to the right.
Additional Allowance for Federal Income Tax : This defaults to 10%, but you are encouraged to think through your own federal tax obligations and change as necessary. For larger allowances, you should consider how this will affect your annual taxes and may need or want to select a higher percentage. |
| UI Expand | ||
|---|---|---|
| ||
Next Available Paycheck : The form should default to the next available paycheck. Allowances must be requested by the end of the month to appear on the following months paycheck. You may choose a later date if you want. Do you need the money earlier? : Due to the extensive process for advancing funds, this option will only appear on the form where the bonuses is higher than 2,000. If you select "yes", you'll see some additional fields pop up at the bottom of the form. Next Available Advance : We have a normal rhythm of processing advances on the last Friday of the month. That date will populate at the bottom. If you do need funds sooner than the next paycheck and the next advance date, share the form with international@reliant.org and let us know your need. Advance Amount : This is only the allowance amount, without the additional amount for taxes. The full amount will still be on your next paycheck, but there will be an "After tax deduction" of the amount you were advanced, so that you are not paid twice. For more information on Advances: See International Payroll Advances |
| UI Expand | ||
|---|---|---|
| ||
Total Amount (with taxes included) : The total allowance with additional amounts for Social Security and Federal Income Tax based on your selections Paycheck Date : Your allowance will be added to this paycheck as taxable wages. |
| UI Expand | ||
|---|---|---|
| ||
Supervisor Approval : Vehicle, Moving and Hardship Allowances require Supervisor Approval. The form will only show this line if you have selected one of those options. Reliant International Approval : All Allowances must be approved by the International Program Team. Additional Director Approval : For allowances above a certain amount, the International Team will get approval from a Director. |
