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Event Participant Allowances provide funds to cover food, housing, and incidentals for event participants. These allowances are intended for meals purchased by individual participants.
Short-Term Events (Less than Two Months)
For events two months or shorter, the requested amount can cover the entire duration.
Longer Events (More than Two Months)
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| If this is the first time Reliant has sent funds to the finance admin via direct deposit, we will reach out for their banking information. This email will come from Ramp, Inc. |
Allowance Amounts & Adjustments
- The maximum daily allowance per participant is $68, subject to available funding and Reliant approval.
- The total requested amount should exclude meals covered by Expense Event Advances (e.g., group meals, hotel-provided breakfasts).
- Please submit two weeks or more before your trip to ensure enough time for Reliant to send funds.
Disbursement Methods
Allowances may be distributed in two ways:
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Participant allowances are paid in one lump sum to theFinance Admin, who will distribute funds to participants.
- The finance admin can distribute funds all at once or daily
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Funding Availability & Deficits
- Fixed event costs must be covered first before participants receive allowances.
- Allowances are distributed monthly, not in lump sums, even if full funding is available. If funds are insufficient, a participant may receive a partial or no deposit that month
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Confirmation of Receipt
- If funds are given through the trip finance admin, participants must confirm receipt by signing a paper log or emailing confirmation to trips@reliant.org.
- The confirmation should state: “I received $XX for this trip on (date).”
- If funds are given daily, you can submit one log that says indicates the total amount received, rather than separate confirmations for each day.
- If funds are given directly from Reliant to the participant (available only for long-term trips and interns), the participant must still confirm receipt by emailing confirmation to trips@reliant.org.
- The confirmation should state: “I received $XX for this trip on (date).”
Example Timeline for a Multi-Month Event
Total Participant Allowance: $2,000 total (10.5 weeks, $190/week)
- Feb – April: Fundraising
- May 10: First deposit (4 weeks) based on April 30th funds available
- June 10: Second deposit (4 weeks) based on May 31st funds available
- July 10: Final deposit (2.5 weeks) based on June 30th funds available
- July 31: Fundraising deadline
- August 10: Final makeup deposit for any shortfall
