For assistance, problems or questions, please email us.
Page History
...
Once the need for the credit card is established, accounting Accounting will order it from BILL, which will be sent straight to the employee's home address. Fund budgets share a spending limit, which the employee can view when logged into BILL. Increase inquiries to the fund spending limit should come from the fund approver and be sent to accounting.
All credit card activity is to be approved by the fund approver. If you wish to see the charge reflected in the next Reliant account statement at the closing of the current month, the fund approver will need to approve the expense by the 15th of the current month. Any charges approved after the 15th of the current month will be reflected in the next month's account statement.
BILL cardholders are responsible for uploading receipts (expenses over $75 and for all travel-related expenses and all other expenses over $75), allocating expenses to the correct BILL budget, and assigning the corresponding Reliant account code entering a detailed reason for all credit card purchases (see BILL for Spenders). BILL cardholders are responsible for reviewing their charges and obtaining approval from the fund approver approval. The The Reliant Central Accounts Payable Coordinator will download the reports and receipts after the monthly deadline , for final review and processing. The Accounts Payable Coordinator will follow up as necessary where there is missing information. It is expected that the cardholder will prioritize requests regarding any missing information or approvals.
BILL cardholders must never use BILL cards for the to purchase of alcoholic beverages.
BILL cardholders must not use BILL cards for personal use. In the event a BILL credit card is used for a personal expense by mistake, the spender should attempt to cancel the transaction or return what was purchased. If canceling a transaction or a return is not possible, the spender cardholder will need to work with the ministry partner on fund approver for how they can reimburse the ministry partner for their personal expense.
Should a BILL credit card be lost or stolen, the cardholder should immediately contact the fund approver freeze their card, contact the fund approver, and then notify the Accounting Department.
...
