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New Partner - agreement

New Setup Form

Gift Tracking

Finances - participant allowance, reimbursements, invoices, expense advances

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titleNew Partner Agreement

Church partners who would like to have Reliant administer their mission trips should complete Are you a church partner looking to raise mission trip funds through Reliant? Complete this form before the your first trip is set up.

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titleMission Trip Joint Ministry Agreement
urlhttps://docs.google.com/forms/d/e/1FAIpQLSfHeG9-wmaflX_h0meCc2aqAEm49oLuPq6h-Ibmgdk9SSFifw/viewform

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titleNew Trip Setup Form

If your church is already set up to partner with Reliant for mission trips, you can submit this form to trips@reliant.org to get your next trip started.

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titleMission Trip Setup Form
urlhttps://docs.google.com/spreadsheets/d/10oHMbNYdgX8hdVi5khqq6MOcOYBnuy3ORdMiaxZ569Y/copy


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titleParticipant Application

Once your trip is set up, you can send the mission trip application to participants. This application needs to be filled out by everyone attending, including team leaders and finance admins. Minors (those under 18 by the first day of the trip) must have a parent or legal guardian complete the application on their behalf. If someone is attending multiple trips, he/she only needs to complete the application once.

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titleParticipant Application
urlhttps://reliant-mission.breezy.hr/p/a7e25c215fec-international-mission-trip-application?state=published


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titleFund Distribution

You have your funds raised into your account! Now what? We have several options to disperse the funds you need depending on the situation. 

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Invoices of Unpaid Expenses to Businesses

You may receive an invoice for your trip such as a bill for lodging or transportation. Our Trips team can pay that for you, directly from your trip's fund. 


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titleHow to Initiate Payment - Credit Card

Send the invoice or payment link to trips@reliant.org with the following information: 

  • Reason for payment
  • Reliant fund to use for payment
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titleHow to Initiate Payment - Check or EFT

Send the invoice to trips@reliant.org with the following information: 

  • Reliant fund to use for payment
  • Business Information:
    • Name
    • Address
    • Email
    • Phone
    • Invoice Number/Description
    • Special instructions for the memo line
  • Explanation of fund request
  • A copy of the business's W9 form


Download W-9 form here or use the highlighted one to send to a non-Reliant employee individual who is not familiar with filling out a W-9.

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titleHow to Initiate Payment - International Wire

An international wire payment should only be used if all other options have been exhausted. Send the invoice to trips@reliant.org with the following information: 

  • Reliant fund to use for payment
  • Business Information:
    • Name
    • Address
    • Email
    • Phone
    • Invoice Number/Description
    • Special instructions for the memo line
  • Explanation of fund request
  • Completion of this form, either by the church or the payee: 
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    titleInternational Wire Template
    urlhttp://docs.google.com/forms/d/e/1FAIpQLScHGiLg1i6S16-6o9GUBDySfBJ-sxf8K9tmD_7TSLh6qVCYzw/viewform


Note

For invoices coming from another country (such as a payment for a hotel):

  • Make sure the invoice is made out to Reliant so that they know to expect payment from us. At the very least, make sure it has a reference number that we can add to our wire so that they know what we are paying for.
  • We need to have the company's English name (not just what the words translates to in English) but the English name the company goes by in order to enter into it our bank website to make the wire.
  • We also need contact information for someone at the company to be able to confirm via email that the funds have been received (otherwise Reliant has no way of knowing if the money actually was received). 



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Reimbursements of Paid Expenses or Payment of Expected Expenses to an Individual

You may need to reimburse yourself, a teammate, or your church for expenses already incurred. Or you may need to send funds to a long-term worker you're partnering with overseas. 


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titleHow to Initiate Payment

Send the receipts to trips@reliant.org with the following information: 

  • Reliant fund to use for payment
  • Payee Information:
    • Name
    • Address
    • Email
    • Phone
    • Brief description of item(s) to be reimbursed
  • Method of reimbursement reimbursement/payment 
    • Direct deposit (preferred) or a mailed check


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titleDirect Deposits
If this is the first time Reliant has sent funds to this payee via direct deposit, we will reach out for their banking information. This email will come from Ramp, Inc. 


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Participant Allowances

Read more about Participant Allowances for Mission Trips. 


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titleHow to Initiate Payment

 Simple! Submit this form.

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titleParticipant Allowance Request Form
urlhttps://forms.gle/wBNjuk7fKzEL7eTx6

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titleDirect Deposits
If this is the first time Reliant has sent funds to this payee via direct deposit, we will reach out for their banking information. This email will come from Ramp, Inc. 


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Event Advances

Read more about Event Advances for Mission Trips. Participant Allowances are strongly preferred since they require no reconciliation after distribution, apart from participant confirmation. However, we recognize that in some cases, an Event Advance may better suit your needs.


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titleHow to Initiate Payment

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titleExpense Event Advance Request Form
urlhttps://docs.google.com/spreadsheets/d/1U2HE4liedC5OoZ8EKts-htnPpsY9Gx0Ziliz600cVhE/copy

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titleDirect Deposits
If this is the first time Reliant has sent funds to this payee via direct deposit, we will reach out for their banking information. This email will come from Ramp, Inc. 


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High Point Flights

The easiest one of all - there is nothing needed on your end for payment to High Point for your flights! When High Point sends the contract for your airline tickets to the Trips team, we'll have you verify everything is correct. Then, we'll authorize the purchase using funds directly from your trip's fund. 



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