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ACCEPTANCE FOR PARTICIPANTS WITH NO CONCERNS
Reliant will automatically accept all participants that have no concerns about their application. However, the director may request that all acceptance names first be sent to them to confirm their acceptance prior to officially being accepted if they wish.
See: LT Sample Online Assessment
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See Event Registration Site Instructions if you need help getting to this point in the process. Below are instructions for when to accept and how to accept an event participant.
When to Accept an Event Participant
To accept an event participant you would usually be looking for a status that says APPLICATION IN REVIEW. That means their application is ready for you to VIEW APPLICATION and accept the event participant by UPDATING STATUS. They have completed the online application, paid their registration fee, and uploaded all of their forms.
If the status says PENDING it means they are still working on their online application and have not finished filling it out or they stopped right at payment and just did not pay the registration fee yet. (It basically means at some point in their application they have SAVED to finish at a later date).
The status AWAITING ITEMS means they are still waiting for some forms to be uploaded.
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| The participant at mandatory bare minimum has to have filled out their online application (specifically necessary is the AGREEMENT SECTION) and paid their application fee as well as uploaded their medical disclosure and liability waiver forms. See LT uploadable forms for more information. |
If you try to accept someone without all of their forms uploaded (Status will say AWAITING ITEMS) you will see this message:
As long as it is not one of the mandatory forms (Mandatory forms being: Medical Disclosure and Liability Waiver), then it will allow you to hit accept without all of the forms.
- This would potentially happen for example in the case of the spiritual reference form. See Spiritual Reference by LT director for details.
- Or also, perhaps they are not choosing to raise support so they did not upload a fundraising integrity form and that's the only form they are missing- go ahead and accept them.
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How to Accept an Event Participant
View Application
View Application – Click here to View Application, print them, or read through a completed application. All application pieces that are submitted electronically will be viewable here.
You will see their answers for the application questions related to
- Spiritual Background
- Struggles
- Medical Background
- and the Agreement Section
Confidentiality Agreement
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We have added a new question to the LT application in the AGREEMENT section asking for the participant’s permission to discuss their application answers with their local pastor or staff reference. We did allow them to respond with Yes or No. We will be required to honor their answer. If you have a concern with an applicant’s application answers, before seeking counsel to discuss it with their pastor or staff reference you will need to go to the AGREEMENT page on their application to make sure they gave you permission to do so. If they say no then you will need to discuss with the LT Director that you have seen a concern, but they have said you may not talk about it with their reference and/or local pastor and the LT Director will need to decide what to do next. You will see this question on the application:
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You will also see when viewing the application answers these words listed with nothing under them:
- Spiritual Reference
- Parent/Guardian Notification Form
- and Financial Independence Questions.
To view the answers to these form questions you need to go back to the main page that lists all of their uploadable forms and the view application button. Select VIEW FILE for both the parental notification form and the spiritual reference form to read those answers. (The answers are actually put together on the same page, so when you click on one View File, you will see the answers for both the parental advice and spiritual references when you select either of the View Files).
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Parental Concerns
If the participant answered their financiial independence questions a certain way (SEE Parental Nofication for more details). Then you will not have a parental notification form to view. It will just say "Financially Independent Over 21- Parent Reference not needed".
If they did have their parent/guardian fill out the parental notification form you will need to read the answers they gave to make sure you don't need to contact the parent.
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Sometimes the parents will ask questions or highlight concerns on their recommendation that require the director to contact the parent to answer the question or help ease their minds from concerns. You may see: "WE HAVE ENCOURAGED OUR SON/DAUGHTER TO PARTICIPATE" - which means you are good to go! OR You may see: "WE ARE NOT OPPOSED TO OUR SON/DAUGHTER PARTICIPATING, BUT WE HAVE THE FOLLOWING RESERVATIONS THAT WE SIMPLY WANT TO MAKE RELIANT AWARE OF"....... and that usually follows with a question or concern that you may need to follow up with. In the bottom of the box you will see contact information for the parent/guardian. There will be a phone number and an email. |
Update Status
Update Status – Once you have received all application pieces and evaluated whether you want to accept them into the program or not you would come here.
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| All forms must be submitted for a participant to attend LT. However, in some cases you need to rush the acceptance and get some forms in at a later date....In order for your applicant to be accepted and be able make a payment or to participate in LT activities your participant will need to have at minimum signed the agreement page on the online application, uploaded their medical liability release waiver as well as their medical disclosure form. See LT uploadable forms for more details. |
When you click Update Status you will see this page:
You can choose three options: Approval and Acceptance, Concerns and Questions, or Withdrawal.
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Once you have updated the applicant’s status click “Close” in the upper right hand corner. In order to see the updated status, you will need to refresh your events.reliant.org view before it will show the changes.
