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Procedure Name:Employee Changes
Scope:Long-Term Domestic Employees
Revision Date:May 10, 2023
Last Review Date:May 10, 2023


Note

This Notification process is specifically for long-term domestic employees and does not apply to employees who are part of a Fixed-Term or International.

If you are a Fixed-Term or an International staff member, please contact your liaison for instructions and information

Types of Changes


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titleChange in Hours

Reliant staff are responsible for notifying Reliant when they experience a change in their hours.

Required Steps

  • To notify Reliant of a change in your hours, please fill out the form below.  This form must be shared and APPROVED by your Supervisor.  In most cases, especially for people in initial MTD status, we advise also sharing it with your MTD Coach so they're informed of your change. 
  • A change in hours requires a new Support Goal, which you may submit on Toolbox. This is where you will indicate your new number of hours worked per week. 
    • The completed form with Supervisor approval and your new support goal need to be submitted before the payroll changes deadline of the 16th to be processed for the next paycheck. 


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titleChange in Hours - Notification Form
urlhttps://docs.google.com/spreadsheets/d/12NAmr5viIUfkh7u1mh7X-X90mXhdf_A4Q-f4DR6Pj1M/copy

Other Possible Steps

Form 

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titleEmployment Change Notification Form
urlhttps://www.gcmapp.net/Libraries/Employment/Missionary_Employment_Change_Notification.sflb.ashx?download=true

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titleEmail to Missionary Resources
urlmailto:hr@reliant.org

Instructions

Use this document to notify Reliant of any changes to a missionary's employment information.  Please select all applicable changes.  Changes in supervisor, coach or staff assignment require approval from both sending and receiving supervisors.  *Please note that some changes require additional documents/steps.

Most changes require Supervisor review and approval unless otherwise noted.  Those in initial MTD also require the coach's review/approval if this is someone other than the supervisor.  

If the missionary is completing the document: Forward this notification to your supervisor and/or coach (if in initial) and request their approval.

For Supervisor or Coach: Please forward the notification to hr@reliant.org and confirm in the email that you have reviewed the change as well as why you are or are not approving the change. 

Additional Information

For changes In Employment Hours

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  • Changes to 30 or more hours will require enrollment in Reliant's medical insurance plan (unless

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  • 30 will result in a loss of eligibility for medical, dental, and life insurances. 
  • A change in hours will also result in a change in benefit levels related to PTO, education reimbursement, Ministry Expense Bonuses

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  • , and 403(b)9 match
    • Remember, if you want to change the amount of our 403(b)9 withholding, log into Principal to make the change.
  • Significant changes in hours (especially a decrease of more than 5 hours) will require donor notification through a prayer letter. 

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titleChange in MTD Coach/Supervisor

Reliant staff members must notify Reliant when they experience a change in their MTD Coach and/or Supervisor.

To notify Reliant of a change in your MTD Coach/Supervisor, please complete the form below.  

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titleChange in MTD Coach/Supervisor - Notification Form
urlhttps://forms.gle/AXQ8UCFz17XALgQt9


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titleChange in Ministry Assignment/Ministry Location

Sometimes in their career, field staff desire to transfer from one ministry location to another. If you are considering this, connect with your liaison to begin the process and walk you through the steps below.

Required Steps

  • Contact your current liaison to let them know of your desire to transfer to a new church/ministry.
  • Fill out the Change in Ministry Form.

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titleChange in Ministry Assignment/Ministry Location - Notification Form
urlhttps://forms.gle/L2edMd7rWazHuSnM7

  • Connect the Program Team and the new church or ministry to establish a new partnership (if there is not a partnership already established).
    • NOTE: If you are changing locations, you may also be transferring to a new Program Team in Reliant. Talk to your current liaison to understand this transition.
  • Apply to the new church/ministry through Reliant's application system.
  • Receive reference from previous church (if not already received in the application.)
  • Receive a positive hiring decision from the new church/ministry and Reliant.
  • Update your profile on Reliant.org
  • Update your support goal if needed.
  • If you have moved due to the change, a new Contact Info Change Form - US form should be completed. 
  • Update and submit new Job Description
  • Communicate to MTD partners about the change. Do additional MTD as needed for your new role.


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titleChange in Sponsor Church (Special Admin fee)

For more information on a Sponsor church - See Sponsor Church

To notify Reliant of a change in your Sponsor church, please fill out the form below.  

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titleChange in Sponsor Church - Notification Form
urlhttps://forms.gle/cYN4rbE1VfCFFhip8


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titleRecently Married Notification

Please see the Solomon page - Newly Married Checklist for additional information.


For questions, please contact your liaison
US StaffCollegiate and GCC StaffInternationalFixed Term

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FMHOME:US Program Team contact
FMHOME:US Program Team contact


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FMHOME:Collegiate Program Team Contact
FMHOME:Collegiate Program Team Contact

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FMHOME:International Staff Contact
FMHOME:International Staff Contact

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FMHOME:Fixed Term Liaison - Intern & Residency Programs
FMHOME:Fixed Term Liaison - Intern & Residency Programs


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Related pages

For Changes In Missionary Level

  • A new level determination document must be completed.
  • An updated job description must be submitted.

For Changes In Ministry Assignment

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See Also

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