As the Leadership Training Finance Administrator, your role is to oversee how finances are spent and to make sure all Reliant policies are followed. 

As you prepare for this role, please read (and share) the following linked pages below:

Send links to Reliant Field Staff attending your LT

Please read through Event Finance Administror! 

But, also a few reminder for those that are a finance administrator for Collegiate Leadership Training

...

• We ask that the finance administrator make sure ensure that all missionaries field staff and interns attending their event have read Event Petty Cash Purchases by Missionaries and Missionary Reimbursements & Per Diem during events before making a purchase been sent and read the pages below before purchasing something that they desire to be reimbursed by the event fund/petty cash.  Please send Sarah . 
  • Staff Reimbursements During An Event
  • Per Diem During Events 
• If you are having your Reliant Field Staff or Reliant interns pay an LT fee, please also send the following links: 
  
  • Event Fee Payments Made by Reliant Employee 
  • Event Fee Payments Made By Church
• Please ensure you add a list of all staff Field Staff attending and their roles and Sarah will send the staff these Solomon pages to read. LT and their role during LT to the event setup form.

Links to read through as the LT Finance Administrator

• Allowed Event Expenses
• Frequently Used Expense Accounts for Events
• BILL for Spenders
  • You will want to send this page to any field staff who will make purchases with a BILL credit card.
• BILL Spend Policy
• BILL for LT Finance Admin
• Leadership Training Finance Agreement

Links to read through as the LT Registration Coordinator

• To view outstanding LT balances for attendees for follow-up, you will need to read Brushfire: Event Registration Site Instructions. 

Approvals for forms (account payable requests, invoices, contracts, field staff reimbursements through the event fund, etc.)

• As the finance administrator for LT, you are given permission to be an approver for the event fund (see Supervisor Approval for Google Forms). You are not the supervisor, but you are the signer for the fund, so you would follow the same instructions for approving We need you to approve a lot of the forms that will be submitted by your finance administrator if that person is not an LT director.  See Supervisor Approval for Google forms.
• Reliant needs to view and co-sign all contracts : including , such as housing (if you're adding anything for speakers, etc.contracts (if they are outside of the YMCA contract), closing ceremony restaurantsrestaurant contracts, etc. (See see Event Contracts).)   
• Reliant will pay directly for invoices to vendors (ex. rental of sound equipment, payment to sound engineers, band for closing ceremonies, etc.). See See Event Accounts Payable Requests and Event Invoices and Payments Requests.
• For large purchases (especially prior to receiving your petty cash/international travel advances) such as e.g. online ordering of books , etc.or t-shirts, deposits for restaurants, etc.  please contact ), especially purchases made prior to receiving your BILL access, please get in touch with Reliant as it could be paid for with a Reliant credit card rather than expense advance or event fund reimbursements. 
• Reliant needs a list of all speakers (please add to the Event Speaker Payment Request Form - linked on the LT Event Setup Form) and their desired honorarium amounts. We need monthly lists of speakers as we make transfers at the end of each month for stipends (see Event Honorariums for Churches and Speakers).
  
  • If your speaker needs help paying for flights,
  Reliant will need to be the ones to pay for that. Remember, we need monthly lists of speakers.   See Event Honorariums for Churches and Speakers.
• You will need to decide if you are going to take collections (directly receive payment (checks) onsite) during your LT or if you are just going to have everyone pay online.  If you are going to have onsite collections during your LT please read Collections for participant event fee payments. 
• If you are having your Reliant missionaries or Reliant interns pay an LT fee please read Summer Program Fee Payments for Intern and Reliant Missionary.
• • please get in touch with the Reliant LT Admin (LT@reliant.org). We can purchase their flight from the LT fund. You may not reimburse this yourself.
  • If they are a Reliant employee, they may do a travel advance (see Payroll Advances).
• If you choose to reimburse speaker gifts or other gifts through the event fund, please read Events Gifts Policy before making any purchases for the event.
• If you will have onsite collections (payment for closing ceremonies, shirts, etc. - not LT fees) during your program, please read Event Fee Payments Made By Participant. 
• Please read Additional Payments Collected By LT From Both LT Participants And LT Guests.
• Please ignore any old instructions that previous LT event finance administrators may have created, as we change processes often. Please Please get rid of all old instructions that you may have created for previous event finance administrators.  Please read Solomon instead. 
• Send emails and any questions to events@reliant.org Please read Events Gifts Policy before making any purchases for the event.to LT@reliant.org.

LT Program Meals