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Reliant reviews program applications and accepts the event participants. If there are no concerns then Reliant will accept the applicant without any further steps needed. (The director can also request that they see the list of everyone who is ready to be approved by Reliant to confirm their acceptance). This page outlines the steps taken for applications that have concerns. If Reliant sees anything of concern with an applicant, Reliant event coordinator (Sarah) will send an email to the appropriate program director to inform them of the specific concern.
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- After the call with the local pastor or spiritual reference, send an email to them explaining everything that was just discussed over the phone again as a way to remind them in written form what you discussed. Ask them to report back details from the conversation with the participant by replying back to this email so that we have it documented in written form the student's responses and the pastor/spiritual reference's recommendation of whether or not they feel like we should accept the participant
- The director would then forward that email along with the director's recommendation and a list of any conditions the director recommends to Reliant (and Collegiate NEB member for LT programs). Reliant will then review the situation and decide if additional conditions need to be added and whether or not they agree with the recommendation to move forward with the acceptance.
- If Reliant decides to move forward with the conditional acceptance, the director would then assign a staff accountability person to meet with the participant and hold the participant accountable during the program to the conditions that have been put in place. We suggest finding someone who has a shepherd heart and also clearly identify this as part of the role prior to the beginning of the program. If possible, have the staff member reach out to the participant before they arrive at the program to begin discussions and gain trust.
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Here's an example of a follow up between a local church leadership and an event director for LT and a participant with emotional concerns. Reliant asked them to find out more about the frequency and severity of panic attacks that the student had listed on her application. The LT director called the leader to discuss it and then followed up with this email to help remind them of what they had discussed. The leader then added the answers from the student (in bold) to the email based on the discussion with the student. Like we talked about on the phone, I’d love for you to set up a time to meet with this student as soon as you can. In this meeting please let her know and ask about these things: She said she experiences a rapid heart rate/ heart racing, dizziness/feels like the room is spinning, difficulty breathing. She said that 2-3 times a month number was her best estimate/average at the time, but that she has experienced fewer lately.
She said they typically last about 5-10 minutes depending on how quickly she is able to remove herself from the situation. She said when these occur, she tries to leave the environment/ situation, focus on her breathing and meditating on what she is feeling and why.
Yes, she’s very open to this! Let us know how she responds. The emphasis is that we really want to care for her during her time out here this summer!!! |
SEE ALSO: Conditions for Acceptance
