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These above scenarios do not mean automatic Reliant rejection from program acceptance. It just means additional follow up for information and email trails to be able to provide legal protection for Reliant and the program to prove we did our due diligence. These scenarios may include Reliant asking the director or designated representative to discuss with the local pastor to follow up with the individual participant with an in-person interview discussing the concerns and then giving Reliant their candid thoughts prior to potential acceptance. It will then include the overall approval of the director as well as the approval of Reliant. It may also include requiring the participant to have continued follow up meetings with a pastor during the program.  It will almost always include a conditional acceptance email from Reliant that is sent to the participant which strengthens our written legal protection for the program to show that we did our due diligence.

Here are steps that we suggest the director taking once they receive an email from Reliant saying they have a concerned participant and Reliant is asking for them to follow up with the local pastor/spiritual reference and meet one on one with the participant to discuss the concerns.

• Text the local pastor or spiritual reference listed on the application to set up a time to discuss the concerns.
• Call and talk through the concerns with the pastor/spiritual reference and explain the below expectations. 
  -Ask them to help you know more about who the person is and what you would be getting into by accepting them into the program. 
  -Discuss specific questions that you would want them to ask the participant in regards to the specific concerns.
  -Remind them to take notes and report back via email so that we have written documentation about how we handled the concern.
  -Explain the process to them so that they know what our expectations are:
  1) We are asking them to follow up one on one with the concerned participant and discuss the concerns in more detail. We want to explain to the participant that we care about them and our heart is to help them have a good experience during the program and we want to figure out the best place for them if that's to attend or not to attend the program. 
  2)If we feel like the best place is the attend the program, then let them know there will likely be conditions put in place for them to follow (for example meeting with a staff member bi-weekly for accountability and/or asking them to refrain from what they are doing, etc.)  and make sure that they are willing to agree to those conditions. 
  3)Let the participant know that if we decide to move forward with acceptance, they will be receiving a conditional email. The email will sound more formal and perhaps a little intense and will list policies and conditions that we are asking them to agree to follow. The wording on the email has been created for liability reasons so it will sound more legal and less friendly so we just want to let them know so that they are not surprised by the way it is worded. 
• After the call with the local pastor or spiritual reference, send an email to them explaining everything that was just discussed over the phone again as a way to remind them in written form what you discussed. Ask them to report back details from the conversation with the participant by replying back to this email so that we have it documented in written form the student's responses and the pastor/spiritual reference's recommendation of whether or not they feel like we should accept the participant  
• The director would then forward that email along with the director's recommendation and a list of any conditions the director recommends to Reliant (and Collegiate NEB member for LT programs). Reliant will then review the situation and decide if additional conditions need to be added and whether or not they agree with the recommendation to move forward with the acceptance. 
• If Reliant decides to move forward with the conditional acceptance, the director would then assign a staff accountability person to meet with the participant and hold the participant accountable during the program to the conditions that have been put in place. We suggest finding someone who has a shepherd heart and also clearly identify this as part of the role prior to the beginning of the program. If possible, have the staff member reach out to the participant before they arrive at the program to begin discussions and gain trust. 
  
  

SUICIDAL CONCERNS

With concerns regarding suicidal thoughts or attempts we may require (depending on the situation) an additional condition before acceptance if the event director and Reliant are still in favor of moving forward.   

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