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Why Per Diem?
Per Diem is the only way to reimburse meals while serving in a ministry role at a Reliant summer program (ex. LT), for 2 weeks or more. You may not submit a reimbursement form itemizing your meals during those two weeks or longer; you must submit a Per Diem form to cover the cost of those meals.
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Meals during which you actively minister to someone or MTD meals with donors that occur during the summer program can be reimbursed even if you are receiving Per Diem, as long as they are kept to a reasonable frequency and amount (see Reimbursement section below).
Submitting Your Per Diem Forms (for participants to receive the funds personally)
Create a copy of a blank Per Diem form found on this Per Diem Reimbursement Solomon page. You will need your Reliant email address and password to log into Google Drive.
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All Collegiate LT Per Diems must be submitted by midnight, August 31st, 2017.
Per Diems As A Travel Advance
If you
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received a Travel Advance to pass out Per Diems to
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your event participants, use a Per Diem Cash Journal to record the amounts received by each participant. Each participant will need to sign and date for receipt of the Per Diem. When complete, scan the journal and email it to finance@reliant.org.
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An Excel version of the Per Diem Cash Journal is available if needed.
What can be Reimbursed During My Time at a summer program?
Missionaries can reimburse (on a normal reimbursement form) travel to and from the Reliant summer program (as long as the location of the program is over 100 miles from where you live). These travel expenses could include a flight out to LT, mileage to LT that is over 100 miles one-way, travel meals along the way, tolls, etc.
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If you need to purchase supplies for the specific summer program, you would typically reimburse those through petty cash from the event finance administrator. See Event Purchases by Missionaries. However, some summer programs (ex. Adirondack LT) have chosen to have their staff reimburse through regular reimbursements using their Event Fund rather than using Petty Cash. See Reimbursements for the Event Fund for details. |
Examples with Ministry Purposes:
| Mileage Driving to and from LT: | Driving out to Colorado LT in Estes Park, CO to serve in my role as main worship leader for the summer program. This is my mileage for intially going out to LT. Driving out to Colorado LT in Estes Park, CO, to serve as my role in set-up team. I have to drive back and forth between the LT location and my home three times to help set-up the event including housing logistics and stage/music set-up. |
| Travel Meals driving to and from LT: | Driving from my home to Colorado LT, dinner stop along the way. This lists my cost of food for this dinner. The portion that was for my spouse and kids, is listed in the Taxable section. |
| MTD Meal while at LT location: | Met with John Smith, a current donor, while at my LT location in Colorado. I updated him on my campus ministry, along with how LT is going here in Colorado. I got to update him on what activities we are doing at LT. |
| Supplies for LT (asked to purchase by Director): | Purchased flashlights, as requested by my Colorado LT Director, for part of a team-building and encouraging game we played at night with the participants. |
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