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Events typically involve a lot of work and many hands that came together to help make it happen. You may want to say thank you to those that helped by giving a small gift. However, there are many rules to follow before you can consider giving any gift that can be reimbursed by the event fund.
If you would like to give a monetary gift to say thank you to a church or ministry (ex. for the use of their space, etc.) you can request a honorarium check be sent from Reliant directly. Monetary gifts to church/ministry are not given from petty cash or reimbursements but are sent directly from Reliant. See the Solomon page Speaker and Church/Ministry Honorariums for Events for further information.
You may want to say thank you to those that employed your event participants or churches that provided a meeting space, or even to the participants, etc. There are very specific rules for giving to all of these. Please read this pages on gifts (and the links listed) for more details information.
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GiftsIn general, gifts purchased by the summer program with petty cash must abide by the gift reimbursement guidelines. Gifts cannot be reimbursed out of the MTD account for which a missionary is responsible. The policy for gifts reimbursed by the event fund is summarized below, but please refer to the full policy, or contact the Reliant Finance Dept prior to making a purchase if you are unsure if a gift purchase is eligible for reimbursement.
Gifts to Specific Individuals Attending the Event
Gifts for Everyone
Gift cards are discouraged. But, gift cards can be reimbursed through the event fund if it is only up to a $10 value per person. They must be considered a token gift or prize. In the case of a give-away/contest/drawing a gift card may be given to either a participant or a missionary. This can be reimbursed through the event fund or petty cash. Speaker gifts Speaker gifts, such as a welcome basket, can be reimbursed, up to a maximum of $25. These gifts do not have to be spiritual in nature, but they cannot solely be a $25 gift card (only $10 of a gift card can be reimbursed). It is allowable for the Summer Program to use petty cash to reimburse groceries purchased for the speaker’s meals or to include the speaker (and the speaker’s family) in summer program group meals in which participants and summer program missionary are all dining together. It is also allowable for petty cash to be used for the Summer Program Director (or other summer program missionary with approval from the Director) to take a speaker out to eat for a single meal at a nice restaurant as a thank you. Please keep these meals to less than $40 per person and remember that alcohol cannot be purchased using petty cash funds. Corporate gifts
Giving of Money and/or Donated Goods to People/Ministries.In most instances, you will need to use your own personal salary for donations, tithes, and financial gifts, as these type of gifts/purchases are generally not reimbursable and cannot be purchased with event funds.
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