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In general, missionary meals are reimbursed using per diem. (See Missionary Reimbursements & Per Diem during events). The instructions below apply to meals that are intended to be reimbursed by the event fund itself.
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Missionary MealsIn general, missionary-only meals (in which event participants aren't also present for the meal) are generally only reimbursable using petty cash or the event fund for reimbursement twice during a summer-long event. The event is allowed to pay for one missionary-only meal for a kick-off missionary event and then again for the closing of the event, as a celebration of how the event went. These costs are in addition to the overall event's kick-off and closing events (in which the event participants are present). Generally the cost per person for these missionary-only meals should be kept to $35 per person (or less) and per Reliant policy, alcohol is not reimbursable.
Speaker MealsIt is allowable for the event to use event funds to reimburse groceries purchased for the speaker’s meals or to include the speaker (and the speaker’s family) in event group meals in which participants and Reliant missionaries are all dining together. It is also allowable for event funds to be used for the Event Director (or other missionary attending the event with approval from the Director) to take a speaker out to eat for a single meal at a nice restaurant as a thank you. Please keep these meals to less than $40 per person and remember that alcohol cannot be purchased using petty cash funds. See also Speaker And Church/Ministry Honorariums for Events
Meals for meetings with event employers, landlords, local churches, etc.There are limits and specific instructions of what can be reimbursed for meals for meetings. It is also allowable for event funds to be used by the summer program event director (or other summer program missionary with approval from the director) to take an employer, landlord, or other person that has assisted the summer program out to eat for a single meal at a nice restaurant as a thank you. Please keep these meals to less than $40 per person and remember that alcohol cannot be purchased using petty cash or event reimbursement funds. See For meals with employers, etc. please read Corporate Gifts (Applicable for Events or Departments). |
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