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Events typically involve a lot of work and many hands that came together to help make it happen. You may want to say thank you to those that helped by giving a small gift. However, there are many rules to follow before you can consider giving any gift that can be reimbursed by the event fund.
If you would like to give a monetary gift to say thank you to a church or ministry (ex. for the use of their space, etc.) you can request a honorarium check be sent from Reliant directly (THIS IS NOT GIVEN FROM PETTY CASH OR REIMBURSEMENTS). See the Solomon page Speaker and Church/Ministry Honorariums for Events for further information.
You may want to say thank you to those that employed your event participants or churches that provided a meeting space, or even to the participants, etc. There are very specific rules for giving to all of these. Please read this pages on gifts (and the links listed) for more details information.
- Events Gifts Policy
- Corporate Gifts (Applicable for Events or Departments)
- Giving of Money and/Or Donated Goods to People/Ministries
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GiftsIn general, gifts purchased by the summer program with petty cash must abide by the gift reimbursement guidelines contained in ’s reimbursement handbook. That policy is summarized below, but please refer to the full policy on Reliant staffNet with specific questions, or contact the Reliant Finance Dept prior to making a purchase if you are unsure if a gift purchase is eligible for reimbursement.
Speaker giftsSpeaker gifts, such as a welcome basket, can be reimbursed, up to a maximum of $25. These gifts do not have to be spiritual in nature, but they cannot solely be a $25 gift card (only $10 of a gift card can be reimbursed). It is allowable for the Summer Program to use petty cash to reimburse groceries purchased for the speaker’s meals or to include the speaker (and the speaker’s family) in summer program group meals in which participants and summer program missionary are all dining together. It is also allowable for petty cash to be used for the Summer Program Director (or other summer program missionary with approval from the Director) to take a speaker out to eat for a single meal at a nice restaurant as a thank you. Please keep these meals to less than $40 per person and remember that alcohol cannot be purchased using petty cash funds. Corporate gifts
Giving of Money and/or Donated Goods to People/Ministries.In most instances, you will need to use your own personal salary for donations, tithes, and financial gifts, as these type of gifts/purchases are generally not reimbursable and cannot be purchased with event funds.
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