Page History

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• The total number of people (a close estimation is fine) attending each event (both participants and Reliant staffmissionary) and the dates of the event.
• Exact dates of the event
• Address where the event will take place (i.e., address of YMCA camp, etc.)

Once the total number of people attending the event (participants and Reliant staffmissionary) and other information have been sent to Dave Meldrum-Green he will get the quote for liability insurance.  Dave will send back the insurance quote to the Special Events Coordinator to send to each individual event director for budgeting purposes. 

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Event Auto Liability Insurance  (for Reliant staffmissionary)

Due to the fact that a higher than normal risk exists with Reliant staff missionary driving all across the country to Collegiate LT events, the general Collegiate LT Event Administration Fund (FD1405) is charged a small percentage of Reliant auto liability costs (10% of our auto liability insurance) for all Collegiate events. Each event not sponsored by Collegiate where a similar such risk exists for Reliant, will be discussed on a case by case basis to see if a similar percentage charge will be accessed due to the amount of auto liability risk they bring with Reliant staff missionary traveling to the event. 

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2016- $3,400 (estimated)

Collegiate Staff Conference Staff Conference liability insurance quotes:

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In 2014, we had a very very large increase compared to years past in event insurance cost.  (Mainly due to a change of insurance providers and a misquote from 2013 that gave us a huge discount that we were unaware of until we received the new higher quote for 2014 in April).  In 2013, the 1405 fund was charged $2,385 total for insurance (specifically for general liability and auto policy for all 1405 domestic events-this had included pastor staffmissionary, ignite, and domestic LTs) and no insurance cost was directly charged to the individual LTs.  This is because under prior insurance policies we were able to put all the LTs into the events liability insurance package. 

Beginning in 2014, things changed substantially.  GCM  Reliant had to begin purchasing individual insurance policies for each event and was charged accordingly per LT, etc.  So the general and auto policy for all Collegiate events this year will cost 1405 around $3,200 (for the total 1405 insurance fees- general liability and auto liability for all 1405 domestic events including LT- this also includes a $501 stand-alone policy bought for the 2014 staff conference).  AND in addition each individual LT wouldhave been charged for the liability associated with their specific event that we now have to purchase.  Because this was a shock to us as well as to you and individual LTs had not budgeted at all for insurance cost, GCM Reliant is going to pay for the individual insurance costs for COLT and ADKLT rather than charging the individual LTs or Collegiate.  The cost of COLT insurance this year was $3,763.90 and ADKLT was $1,102.02.  That cost this year will be fully covered by GCMReliant. 

However, beginning 2015 the individual LTs will need to include the cost of insurance into their individual budgets.  Unfortunately we will not know the cost of insurance for next year until next spring, so for budgeting purposes for insurance cost for next summer we suggest budgeting at least the cost of this year with knowing that there is always a possibility the cost will go up.  Because we now have to move to purchasing individual specific liability insurance per program, there will not be a need to budget overall general liability costs into 1405 so only the auto liability costs will need to budgeted into 1405 for 2015. (FYI- Last year’s auto liability cost for all events was $2,200.)

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We did not go into this current year knowing that our events all needed individual insurance policies.  This came about in May of this year.  GCM Reliant is absorbing much of the increased insurance cost for this year.   For 2015, rather than 1405 having a general liability insurance cost for all events, each event will have its own insurance policy and associated cost of that policy will be billed to each event and 1405 will only be paying for auto liability costs for events.