Application Processing for Participant

Finished participant applications will include: (Samples listed below are general and may not be the ones used for your specific program)

• Essay questions on application Agreement Page Signatures on application
• Registration Payment
• Sample Medical Disclosure Form completed and uploaded.  
• Sample Release and Liability Waiver completed and uploaded. There is a separate release and liability waiver for International and Short Term Mission trips  (Sample STM release and liability form).
• Sample Fundraising Integrity Form completed and uploaded (if your program’s support checks are being written directly to students). 
• missionary Member/Spiritual Leader Reference Form Received Sample missionary Member/Spiritual Leader Form
• Parent/Guardian Notification Form Received Sample Parent Pack
• Other forms required for your individual program uploaded

Participant Application Tracking for Directors

Please review the Director Event Registration Site Instructions to Instructions to help you navigate the Reliant summer programs site.

Once a participant has registered, the program directors and program administrators listed on the Event Set Up Form (under REGISTRATION, APPLICATIONS, and COLLECTIONS) will be able to make changes to access participant’s application, forms and fee information.  Your status on the site will be listed as Event Administrator and you will have permissions and access for the following things:

• View application status of each participant.
• Review applications (essays, reference forms, parent form, etc.)
• View and resend uploaded application forms. (medical forms, liability forms, etc.)
• Use site to accept, withdraw, or deny applicants

 Note: Reliant program missionary and interns do not need to register online for your summer program. You will need to send an email add to the summer program coordinator with event set up form a list of your missionary and interns attending and any fees you want to assign them and we will manually add them to the program. We also ask you to add the dates they will be there (for per diem purposes) as well as their roles during LT (to help with reimbursements).

Accepted Participants

After reviewing their application, participants are each accepted on the Reliant event website by the director or registrations administrator.  Only those names listed on the Event Set Up Form will have access and permission to accept, withdraw, or deny applicants.

• When applicant is accepted the acceptance letter (Sample Acceptance Email) and orientation packet (Sample Orientation Packet) for your summer program will automatically be emailed to the participants.
• After they are accepted their event fees will be added to their registration and they will now be able to make program payments.
• Participants can only be accepted after at minimum their medical disclosure form and liability waiver forms have been received and they have finished their application by signing the agreement page. 
• Only accepted participants may participate in program activities. (Registration Memo)
• Use online site to determine current fees for collections and/or export information on program participants and application status.

Status Tracking

Use directors site to track the status of participants.  The different statuses are listed below. 

• applications pending -application is not signed and finished or initial registration payment has not been made
• awaiting items -necessary uploaded items have not been received
• applications in review -everything has been received waiting on director to read and accept
• accepted participants -everything has been received and fees have been assigned
• participants withdrawn -participant is no longer a part of the program and fees have been dropped
• participant transferred – participant transferred their application to another summer program

Fee Tracking

• Directors Registration site will provide fees and outstanding balance information for each participant
• Directors Registration site gives access to a data export that program missionary can use onsite for collections.
• Please let Reliant office know if there are any discrepancies in fees or payments