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GiftsIn general, gifts purchased by the summer program with petty cash must abide by the gift reimbursement guidelines contained in ’s reimbursement handbook. That policy is summarized below, but please refer to the full policy on Reliant StaffNet with specific questions, or contact the GCM Finance Dept prior to making a purchase if you are unsure if a gift purchase is eligible for reimbursement.
Speaker giftsSpeaker gifts, such as a welcome basket, can be reimbursed, up to a maximum of $25. These gifts do not have to be spiritual in nature, but they cannot solely be a $25 gift card (only $5 of a gift card can be reimbursed). It is allowable for the Summer Program to use petty cash to reimburse groceries purchased for the speaker’s meals or to include the speaker (and the speaker’s family) in summer program group meals in which participants and summer program staff are all dining together. It is also allowable for petty cash to be used for the Summer Program Director (or other summer program staff with approval from the Director) to take a speaker out to eat for a single meal at a nice restaurant as a thank you. Please keep these meals to less than $40 per person and remember that alcohol cannot be purchased using petty cash funds. Corporate giftsCorporate gifts can be given by the summer program to high ranking employers etc. These gifts do not have to be spiritual in nature, but they cannot include gift cards. It is also allowable for petty cash to be used for the Summer Program Director (or other summer program staff with approval from the Director) to take an employer, landlord, or other person that has assisted the Summer program out to eat for a single meal at a nice restaurant as a thank you. Please keep these meals to less than $40 per person and remember that alcohol cannot be purchased using petty cash funds.
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