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  • Make administration easier for our worldwide missionary staff and staff supervisors when submitting Reliant information, approval, documents or forms to the Headquarters office.
  • Save costs for the ministry.
  • Match federal regulations.
  • Be in step with cultural norms for digital business.
  • Increase efficiency of our office staff by skipping a paper step, which must be converted to electronic storage in any case.

Definitions

ELECTRONIC RECORD

The term means a record created, generated, sent, communicated, received, or stored by electronic means.

For Reliant, examples include: an email from a verified account, a CRM record, a stored Google document or record in a spreadsheet, a submitted web form via Google or Sitefinity, a PDF document 

ELECTRONIC SIGNATURE

A technologically neutral term indicating various methods of signing an electronic message that:

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Form and documents that were accepted by the Reliant office with electronic signatures prior to the adoption of this electronic policy are considered valid. The acceptance must be after June 30, 2000 – this was the enactment date of the ESIGN Act.

 

Exceptions to Policy

All documents can be approved or acknowleged via our policy except the items explicitly listed here

DocumentReason for ExceptionRequired By
I-9 FormI-9 forms must include a identification verification process by an approved Reliant employee.Dave Meldrum-Green
W-4 Withholding Form Dave Meldrum-Green

 

 

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Forms on which Reliant will allow an electronic signature. 

The following Forms can be submitted using an electronic signature (including but not limited to):

I. Finance Forms & Documents 
• Reimbursement Form – MTD account (First signature page only)
• Reimbursement From – departmental/supervisor/manager approval (First signature page only)
• Moving Expense Form (First signature page only)
• Check Request - originator
• Check Request – departmental/supervisor/manager approval
• Salary Advance Field/International Staff 
• Salary Advance HQ Staff
• Computer & Office Equipment Purchase Approval Form
• Per Diem Request
• Direct Deposit Agreement

II. HR/MTD Forms & Documents

• Support Goal Worksheets
• Performance Appraisals
• Education Approval Form
• Parsonage Request Form
• Bonus requests (internship bonuses, overseas special needs, etc)
• Time cards
• Leave of absence requests
• Coaching hours form
• Paid Time Off Request Form
• Backtrack Release Authorization Form 
• Career Assessment Survey
• Employee Evaluation of Supervisor 
• FCRA Disclosure Statement

• Employment Applications 

III. Benefits
• 401(k) Principal enrollment Form 
• 401(k) Contribution change Form
• 401(k) Rollover declaration Form
• Health Insurance Enrollment Form 
• Dental Insurance Enrollment Form
• Genworth Group Life Enrollment Form
• Genworth Voluntary Life Insurance Enrollment Form 
• Genworth Beneficiary Designation Form

IV. Ministry Grant Forms 
• Grant Request Forms
• Grant Questionnaire

V. Event Forms 
• All Reliant Liability, Release, Medical Permission Waiver forms
• All Reliant Medical Disclosure Forms 

 

Forms on which Reliant will NOT allow an electronic signature (must still be hand-signed). 

 

The following Reliant forms must be submitted with an actual signed signature:

  • Employee Handbook Acknowledgement 
  • I-9 Form
  • W-4 Withholding Form
  • Statement of Faith Agreement
  • LifeLink Signup Form 
  • 401(k) Beneficiary Enrollment Form – initial enrollment

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