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Staff MTD and GCM Dept Transfer Form.xlsx
GCM employees Reliant missionaries may request the GCM Reliant Finance Department to transfer funds out of the MTD account for which they’re responsible to another GCM Reliant ministry account, including another staff another missionary MTD account or church/project account. The request is usually made due to an ample fund balance in the staff missionary MTD account and a financial need in another. Requests come from active employed staff and exiting staff active missionaries and exiting missionaries at the end of their GCM Reliant employment.
Requests from Active Missionaries and Exiting
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Missionaries
Staff Missionaries may download the MTD Fund Transfer request form from Staffnet and send it to finance@gcmweb finance@reliant.org. The following rules apply:
- One approved MTD fund transfer request is allowed per year. If an MTD fund transfer request has already been approved in the year of exit, no other fund transfer may be approved upon exiting.
- The MTD account balance must be more than or equal to two months of the MTD goal plus the transfer amount requested. This rule does not apply to exiting employees. Accounts must have approved budgetsexiting missionaries or Associate missionaries.
- Transfers cannot exceed $3,000 for MTD to account to MTD account transfers. *see exception details below
- Transfers MTD account to church/project accounts cannot exceed $5,000 , when the request is made by a non-manager level employee. If the request is made by the director/manager/project leader of the department to transfer funds to another GCM department or staff account, there is no limit. for MTD account to Dept account transfers. *see exception details below
- Finance Director and Director of Organizational Affairs & Treasurer must approve all transfers made under this policy.
Automatic Fund Transfer Policy for MTD Accounts of Exiting
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Reliant Staff
When a staff member Reliant missionary exits GCM employment with a balance remaining in the MTD account they’re responsible for, the following policy will automatically apply toward the treatment of any remaining funds in the closed MTD account:
1.
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If the fund balances is $10,000 or more, 100% of the remaining balance exceeding $10,000 will be transferred to the
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Reliant church ministry fund most closely associated with the missionary’s ministry.
The amount transferred to the
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Reliant church ministry fund will remain in that account, but can be accessed through the
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Reliant ministry grant process. If there is no obvious
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Reliant church ministry fund associated with the missionary’s work,
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Reliant management will determine the
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Reliant fund that provides the closest reasonable match to the field ministry of the missionary. After the excess balance transfer is applied, the remaining $5,000 is eligible for MTD fund transfer requests. The remaining fund balance after approved MTD fund transfer requests will be transferred to the
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Reliant staff ministry fund.
Example:
| $14,000 | Remaining final balance in the MTD account of college church ministry/Sue Smith |
| ($4,000) | Excess of $10K transferred to GCM Reliant church ministry fund for College Church |
| ($3,000) | Sue Smith's request for MTD fund transfer to another GCM Reliant account, approved by GCM Reliant management. |
| $7,000 | Total amount transferred to GCM Reliant staff ministries fund upon final closure of the MTD account. |
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If there was a previously approved MTD transfer request granted within the same calendar year that the staff the missionary exited, no additional transfer request can be approved. Therefore, after the >$10K excess is transferred, the entire remaining fund balance will be transferred to the GCM to the Reliant SMF.
2. If the fund balance is under $10,000, the remaining amount will eligible for MTD fund transfer requests. After any approved MTD fund transfer request is applied, the remaining balance will be transferred to the
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Reliant Staff Ministry Fund.
For Example:
| $8,000 | Remaining final balance in MTD account of College Church Ministry/Ken Jones |
| ($3,000) | Ken Jone's request for MTD fund transfer to another GCM Reliant account, approved by GCM Reliant management. |
| $5,000 | Total amount transferred to GCM Reliant Staff Ministries Fund upon final closure of MTD account. |
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If there was a previously approved MTD transfer request granted within the same calendar year that the staff missionary exited, no additional transfer request can be approved. Therefore, the entire remaining fund balance will be transferred to the GCM the Reliant Staff Ministries Fund.
3. If the exiting
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Reliant Missionary is a Sojourn Community Church Intern in the URBN Experience, AFTER the process and approval of any prior submitted MTD fund transfer requests, any remaining ministry fund balance will be transferred directly into project FD0840 - Sojourn Community Church \ URBN Experience to be used in that
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ongoing Reliant ministry project fund. This is a special exception that has been arranged with Sojourn URBN Experience in order to provide ongoing funding to this ministry.
Exception Requests:
- All exception requests for a MTD fund transfer above the $5,000 policy limit up to $20,000 will need to go to the Executive Management Committee (EMC) for review and approval.
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Annual Board Reporting
At year end, GCM Reliant management will prepare a summary report for review by the Audit Review Committee. The report will list all MTD fund transfers that were approved by management under this policy for that year. This summary report will show the funds involved in the transfers, amount of the transfers, and the purpose behind the MTD fund transfer request.
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