Page History

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Event Liability Insurance 

We now have to buy individual buy separate liability insurance policies for each special event administrated by Reliant. 

It is the responsibility of the special event coordinator Special Events Coordinator to let Dave Meldrum-Green know the following information of the event at least 45 days prior to the beginning of the event, for purchasing insurance:

• The total number of people (a close estimation is fine) attending each event (both participants and Reliant staff) and the dates of the event.
• Exact dates of the event
• Address where the event will take place (i.e., address of YMCA camp, etc.)

Once prior to the beginning of the event.  Once the total number of people attending the event (participants and Reliant staff) and other information have been sent to Dave Meldrum-Green he will get the quote for liability insurance.  Dave will send back the insurance quote to the special event coordinator Special Events Coordinator to send to each individual event director for budgeting purposes. 

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Event Auto Liability Insurance  (for Reliant staff)

In the case of Collegiate, each individual summer program and event are charged for the general liability insurance while the general Collegiate fund (1405) is charged for the Due to the fact that a higher than normal risk exists with Reliant staff driving all across the country to Collegiate LT events, the general Collegiate LT Event Administration Fund (FD1405) is charged a small percentage of Reliant auto liability costs (10% of our auto liability insurance) for all Collegiate events. Each event needing auto insurance not sponsored by Collegiate where a similar such risk exists for Reliant, will be discussed on a case by case basis to see if a similar percentage charge will be accessed due to the amount of auto liability they risk they bring with Reliant staff traveling to the event.  

HISTORY FOR REFERENCE.....

Collegiate Adirondack LT liability insurance quotes:

2014- $1,102.02

2015- $1351$1,351.50

2016 - $1,400 (estimated)

Collegiate Colorado LT liability insurance quotes:

2014- $3,763.90

2015- $3,612.76

2016- $3,800 (estimated)

Collegiate Staff Conference liability insurance quotes:

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2015- insurance was not bought- oversight due to the newness of buying each event their own insurance (you will see a few payments of $41/mo found in 1405 for insurance which was last year's $501 for staff conference divided into 12 months and ending this April- it was for 1370 insurance even though it was entered as 1405)  

2016- $500-$600 (estimated)

Collegiate Pastor Conference liability insurance quotes:

They have opted This event is not administrated by Reliant in any way. It is completely handled and administrated by Collegiate themselves. Reliant has offered to assist with purchasing liability insurance, but Collegiate leadership has opted to not buy liability any liability insurance for this event. 

Total for auto insurance liability insurance charged to FD1405 for all Collegiate events exposure: 

2014- $2200$2,200

2015- it's about $125/month on average right now so it's looking like around $1600 $1,600 total 

Email sent to Collegiate Leadership in August 2014:

In 2014, we had a very very large increase compared to years past in event insurance cost.  (Mainly due to a change of insurance providers and a misquote from 2013 that gave us a huge discount that we were unaware of until we received the new higher quote for 2014 in April).  In 2013, the 1405 fund was charged $2,385 total for insurance (specifically for general liability and auto policy for all 1405 domestic events-this had included pastor staff, ignite, and domestic LTs) and no insurance cost was directly charged to the individual LTs.  This is because under prior insurance policies we were able to put all the LTs into the events liability insurance package. 

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