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NOTE: This page is NOT for LT Program Fee Payments. All program fees should be paid via Brushfire. The instructions below are for collecting payments payments outside of the regular LT program fees for both LT participants and non-LT participants that are making payments outside of the regular LT program Fees.. 

This typically includes LT closing ceremony guest payments and t-shirt payments for non-LT participants and for LT participants if not already included in their program fee.

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It is also common for LT to collect payment from participants or non-LT participants to purchase LT items such as t-shirts, etc. Those can be paid for using the same system below. These payments will be booked directly to 5600 (cost of sales) on the LT budget.


Payment Collection

You can collect payments via checks written to Reliant, or if needed, the individual can pay the LT Finance Admin directly through a bank transfer system such as Zelle or cash.

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Note

How to fill out a money order: 

  • If the participant/guest has purchased it, it should be written to Reliant and signed by the participant.  
  • If the LT finance administrator is buying a money order for multiple participant payments, it should be written out to Reliant and then the LT finance administrator should sign the money order and attach the detailed note of names and amounts.  As a note, a money order will cost money, so you may want to request extra money from the guest in order to pay for the money order since this can not be paid for by the event advance/event funds.

Ledger Sheet

All payments collected onsite should be documented on the Ledger Sheet and shared with lt@reliant.org.

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If you are able, please print the ledger sheet once completed and add it to the envelope sent with the payments to Reliant.


Sending Collections to Reliant

The LT finance admin will collect the checks (or cash/online payment and get a money order) and the finance admin will then send the payment to Reliant. We do not want these non-LT participants to individually send their payment straight to Reliant. They should be giving their payment to the LT Finance Admin.

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