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Based on an employee's position within the partner organization, they may be identified as an individual with a valid ministry purpose for requiring immediate access to ministry funds for specifically approved expenses. On those occasions, the employee will be issued a BILL Ramp credit card. Please keep in mind that having an organization credit card is a privilege and should not be abused. 

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Once the need for the credit card is established, Accounting will order it from BILLRamp, which will be sent straight to the employee's home address. Fund budgets share a spending limit, which the employee can view when logged into Ramp. Increase inquiries to the fund spending limit should come from the fund approver and be sent to accounting.

All credit card activity is to be approved by the fund approver. If you wish to see the charge reflected in the Reliant account statement at the closing of the current month, the fund approver will need to approve the expense by the 15th of the current month. Any charges approved after the 15th of the current month will be reflected in the next month's account statement.

BILL Ramp cardholders are responsible for uploading receipts (for all travel-related expenses and all other expenses over $75), allocating expenses to the correct BILL Ramp budget, and entering a detailed reason for all credit card purchases (see BILL for Spenders). Ramp cardholders are responsible for reviewing their charges and obtaining approval from the fund approver. The Reliant Central Accounts Payable Coordinator will download the reports and receipts after the monthly deadline for final review and processing. The Accounts Payable Coordinator will follow up as necessary where there is missing information. It is expected that the cardholder will prioritize requests regarding any missing information or approvals. 

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