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Instructions for Filling Out the Grant Report

UI Steps
UI Step

Open the current grant request with the disbursements for this reporting period. Go to the tab "Grant Report" in the grant request and confirm you are viewing the correct reporting period. 

UI Step

Add a link to a Google folder that houses your receipts/verification statements related to this reporting period. (See Expense Receipt Google Folder for instructions) 

  • Name each receipt file added to the Google folder as a number. (Example Receipt 1, Receipt 2)
  • Receipts are needed for amounts greater than $75 US dollars, except for hotel/lodging receipts, which are required regardless of the amount. 
Info

Reliant will no longer accept any receipt submissions sent via email to the project fundraising team. We are moving into the world of automated submissions and are now requiring that everyone submit all receipts (photos of printed receipts as well as PDFs and receipts embedded within emails) via a link in the grant reporting tab of the grant request.

UI Step

Add a few sentences that explain the ministry accomplishments unique to this reporting period. Or, if you have a prayer letter from the reporting timeframe that outlines ministry accomplishments you can a link to the prayer letter in the box. 

UI Step

Totals

The total boxes show the amount of monies that were disbursed in this reporting period and the amount that has been added as reported to the report. It will also show the difference between those two numbers to highlight any outstanding balance. 

There should be no outstanding balance once the report is complete. However, if there is a small outstanding balance that is specifically due to currency exchange rates, you can disregard the remaining balance. 

UI Step

List of Expenditures

Add the month/year that the receipt/verification statement was received. This must be a current or past month and this column must be filled in order for the currency exchange formula at the end of the row to be correct.

  • Verification statements are required from each Designated Grantee for the total stipend disbursement received during the timeframe for each grant report submission. You can decide to have statements for each month's disbursement or one statement for the total amount in this reporting period. 

Add receipt number. Use the number given to the corresponding receipt file name in the Google receipt folder.  If a receipt was not needed (amount under $75) write N/A in the box.

Add Item Purchased- please explain what type of item was purchased.

  • If this was a stipend, just write stipend

Add Expense Description-explain how this specific expense related to the ministry purpose of the fund

Add Currency of Expense- this is what is listed on the receipt/what was distributed to the designated grantee

Add Expense Amount in the currency you just listed. 

The USD converted amount will automatically convert into US Dollars.


UI Step

To submit the completed grant report, add a Google comment to the document that says "Submitted" and tag projectfundraising@reliant.org. 

UI Step

At the top of the grant report tab you will see a report status that will alert you when the report has been received or if it has not been completed.


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