Welcome to Solomon!

Enter the Access Code below

Access code is invalid

Solomon Logo

For assistance, problems or questions, please email us.

solomon@reliant.org

Versions Compared

Old Version 96

changes.mady.by.user Sarah Swann

Saved on

compared with

New Version 97

changes.mady.by.user Sarah Swann

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Stipend Grant Request Form: used to request a monthly recurring stipend disbursement to a Designated Grantee. The requestor will note stipend amounts and details about Designated Grantees, and follow the reporting guidelines outlined below including receipt submissions.  Amounts for stipends are determined by the church/ministry partnership.

Grant stipend disbursement for Designated Grantees is subject to available funds. Grant stipend disbursement amount does not increase based on donations received to the church/project fund. Therefore, if  Grant stipend disbursement will result in a lower amount distributed if funding is unavailable. If the fund does not have enough to cover the stipend amount for the Designated the Designated Grantee for one month, Reliant will not automatically disburse an additional stipend amount the following month to make up the difference. The distributed amount amounts can only be increased by submitting a new grant request. request (either a separate one-time stipend request to make up the difference from previous months missed due to low funding or by submitting a change to the recurring amount request that more accurately reflects the available funding). 

If the amounts or names change for the Designated If the amounts or names change for the Designated Grantees outlined on the Stipend Request Form, an addendum to the stipend request is required. Addendums require approval by both the Authorized Signer and Reliant. 

Stipend Agreement: A stipend agreement is a document required to be signed by any Designated Grantee receiving a stipend disbursement to acknowledge Reliant's requirements of a Designated Grantee. Once the stipend agreement has been signed, and the Designated Grantee has been approved, then grant stipend disbursement requests can be officially submitted. Stipend agreements must be signed and submitted along with the Stipend Grant Request form.

Grant stipend disbursement amount does not increase based on donations received to the church/project fund. Therefore, if the fund does not have enough to cover the stipend amount for the Designated Grantee for one month, Reliant will not automatically disburse an additional stipend amount the following month to make up the difference. The distributed amount can only be increased by submitting a new grant request.

grant stipend disbursement requests can be officially submitted. Stipend agreements must be signed and submitted along with the Stipend Grant Request form.

 

UI Expand
titleSample Stipend Agreement

Stipend Agreement

A Designated Grantee is a foreign national (i.e., a citizen or resident of a country outside of the U.S. where the ministry activities associated with a given Fund are taking place) who is not an employee or associate of Reliant but functions in a capacity to support the activities of a given church or ministry project, to benefit from spiritual formation and/or training associated with the project, and to receive a stipend from the Fund associated with the project.  See Grant-Making Standard for further qualifications of a Designated Grantee.

I understand that I am qualified to be a Designated Grantee because I fulfill the following qualifications: 

  1. I conduct, or will conduct, ministry activities alongside an existing Reliant partner.
  2. I have been identified and vouched for by a Reliant worker or church/ministry partner.
  3. I agree to be vetted through applicable government lists checking procedures.
  4. I confirm that I am not a U.S. citizen, resident, or otherwise qualifying as a U.S. taxpayer.
  5. I am not an employee, associate, or contractor of Reliant.
  6. I am able to receive stipends through the officially registered-in-country organization or Fund Custodian. 
  7. I am in accord with Reliant's statement of faith and Code of Ethics
  8. I assume full responsibility for payment of taxes and compliance with all applicable local, regional, and national employment taxes and regulations.
  9. I agree to follow receipt guidelines for each stipend disbursement received, including verification of receipt of all stipend monies by signing verification statements for my Fund Custodian.
  10. I agree to abide by Reliant requirements and by any requests of the Fund Custodian.
  11. I agree to inform Reliant before any travel to the U.S., understanding that a stipend will not be paid to me for the period of time during which I am on U.S. soil.

I affirm that I meet the qualifications listed above, and I understand (and Reliant acknowledges) that I am receiving a stipend to defray living expenses in view of my support of ministry activities and of the spiritual formation associated ministry activities as outlined in the Master Grant Agreement and supplemented by the list below.


If there are specific ministry activities that will be areas of focus for the Designated Grantee, please list those ministry activities below:

______________________________

______________________________

______________________________


By submitting this completed Stipend Agreement, I am agreeing that the information stated above is correct and that I understand and am in full agreement with the information outlined above.

Please sign your name in agreement of the above statements on this Stipend Agreement.


_________________________________



Full Name:

Current Date:

Phone:

Email: 

...

UI Expand
titleReceipt Content Requirements

Receipts must include the following itemized details:

  • What was purchased
  • Total amount paid
  • Date
  • Name of individual (only if applicable to the receipt, such as for a flight, hotel, rental car, etc.)
  • Name of the company (or person) that was paid
  • All amounts listed on the receipt should be accurate to the amount given to a vendor. If the amount that is being submitted on the form is greater than (for example from a tip) or less than (for example if a lower rate was negotiated or only reimbursing a portion of the receipt) the amount for the item listed on the receipt that is submitted, please add a note to the top of the receipt explaining why the request for submission is a different amount than what is printed on the receipt.
UI Expand
titleHand-Written Receipt/Verification Statement

Hand-Written Receipts/Verification Statements

When unable to obtain a formal itemized receipt (such as in the case of stipend distribution), hand-written receipts in the form of a verification statement are acceptable, as long as they contain the information outlined below.

If a hand-written verification statement with a signature is unattainable, an email verification statement can be sent from the individual who received monies via personal email to the Fund Custodian to be used as the "hand-written receipt".

For ExpenseFor Stipend

Example verification statement: “I, (name of worker of a business), received this (total amount) via (type of payment) from (Fund Custodian name) to cover the cost of (expense) in which they participated or purchased from me on (date). -(Signature), (Phone or Email)”. 

  • Name of individual/worker of a business who received the payment  for product or services
  • Total amount paid
  • Include type of payment (check #, cash, etc)
  • Name of Fund Custodian making the purchase
  • What was purchased
  • Date
  • Signature of the individual/worker receiving payment
  • Include contact info (phone or email) if payment was made to an individual rather than a business

Example verification statement: “I, (name), received this stipend disbursement (amount) on (date) from (NGO or Fund Custodian name) to conduct ministry activities as described in the Stipend Agreement. -(Signature)”. 

  • Designated Grantee Name
  • Acknowledge stipend was received
  • Total amount of Stipend(s)
  • Date (may be a specific date or a date range (Jan 2023-June 2023))
  • Name of NGO or Fund Custodian distributing the stipend
  • Signature of Designated Grantee



UI Expand
titleReceipts from Mobile/Banking App

Receipts from Mobile/Banking App

For receipts from mobile apps (such as Venmo, Square, Apple Pay, PayPal, Google Wallet, or a banking app, etc.), Fund Custodian should be sure to include a clear description in the memo or "what's it for?" section of the transaction, to document what expense the payment is related to. The grant report should also include any information required for a valid receipt that is not visible on the mobile app "receipt" (see the guidelines above for what details must be included on the itemized receipt or hand-written receipt for it to be acceptable.) Please see the section below for details on receipts needed for shared expenses.


UI Expand
titleReceipts for Shared Expenses

Receipts for Shared Expenses

If a grant expense is used to pay an individual for a portion of an expense that requires a receipt (and the portion exceeds the $25/$75 guidelines), he/she will need to submit two receipts. This includes both a copy of the original receipt with the total expense amount listed from the individual who collected the money and paid for the total expense, as well as a hand-written or mobile/banking app receipt for the portion paid to the individual. These two receipts provide Reliant with sufficient documentation of the transactions. The grant report should include all details required for the hand-written or mobile/banking app receipts, as detailed above. 


...