For assistance, problems or questions, please email us.
Page History
...
- Grants must be managed in accordance with Reliant's Funds and Grant-Making Policy for Churches and Projects.
- Reliant grants must be consistent with the purpose of the fund from which the grant is distributed. Grants cannot be used as conduits to channel monies for purposes other than those for which the fund is established.
- Reliant grants cannot be used to cause any improper private benefit to occur.
- Recipients of Reliant grants are responsible for compliance with relevant laws and regulations, including relevant tax requirements, pertinent to grants.
- No portion of grant funds may be used for overtly political or legislative purposes (e.g., propaganda, lobbying, or other attempts to influence legislation or intervene in a political campaign on behalf of or in opposition to any candidate for public office).
- Reliant will undertake reasonable due diligence to ensure that grants are not directed to known or suspected terrorists.
- Reliant will collaborate with the church/ministry partner to ensure the grant disbursement occurs within a reasonable time frame based on the needs of the project.
- Reliant will not physically transport hard currency for grant distribution. Reliant will use a financial institution for all financial transactions associated with grant-making from church/project funds.
- A grant direct deposit agreement form must be submitted for US bank accounts along with the project fund request form.
- A wire agreement form must be submitted for foreign bank accounts along with the project fund request form.
...
- Tax-deductible expenses for job-related costs incurred by Reliant employees and associates should be reimbursed to the employees and associates through the Reimbursements process, not the Grant-making process. Costs incurred by Reliant employees that are eligible for taxable Expense Recovery Bonuses (ERBs) should utilize the process for ERBs, not the Grant-making process. For more information on reimbursements, ERBs, and their distinction from grants, please see Reimbursements and Expense Recovery Home.
Submission Standards
As noted above, Grant disbursements can only occur through an approved Fund
...
Submission Standards
Grant requests are used to request monies from the Reliant church/project fund. Grant disbursements can only occur through an approved church/project fund which can only be created in connection to an approved Reliant partner, and that fund . The Fund must be created before grants can be requested. The Fund Custodian submits grant requests on behalf of the church/project fundFund. Authorized Signers of the specific church/project fund Fund must approve grant requests before submission can be received by Reliant and considered complete for distribution.
...
| UI Expand | ||
|---|---|---|
| ||
Stipend AgreementA Designated Grantee is a foreign national (i.e., a citizen or resident of a country outside of the U.S. where the ministry activities associated with a given Fund are taking place) who is not an employee or associate of Reliant but functions in a capacity to support the activities of a given church or ministry project, to benefit from spiritual formation and/or training associated with the project, and to receive a stipend from the Fund associated with the project. See Grant-Making Standard for further qualifications of a Designated Grantee. I understand that I am qualified to be a Designated Grantee because I fulfill the following qualifications:
I affirm that I meet the qualifications listed above, and I understand (and Reliant acknowledges) that I am receiving a stipend to defray living expenses in view of my support of ministry activities and of the spiritual formation associated ministry activities as outlined in the Master Grant Agreement and supplemented by the list below. If there are specific ministry activities that will be areas of focus for the Designated Grantee, please list those ministry activities below: _________ Jim's edits: Just got this chat from Dave... he would like us to add this question (or something similar) back into the stipend agreement below- we had taken it out because we didn't understand what it was there for. Maybe we say something like I agree that I am not requesting monies for this same purpose from any other organization... or something like that? Will another organization be funding any portion of these monthly expenses above? If yes, what is the name of the organization and how much ministry expenses will be funded by the other organization? It's an ethical question that Reliant poses to the grantee that hopefully in good faith they give us a truthful answer. So let's say the church needs a total of $1,500 in a monthly grant to pay rent on their meeting facility in Romania. BUT....there's another ministry giving them $250/mo for the same purpose....they really only should be asking Reliant then for $1,250 as a monthly grant...and report the $250 on our Grant Request Form. There have been cases where overseas churches and ministries have been asking for and getting grant funds from several organizations for the SAME thing! And each organization did not know another org was sending grant funds. This section was at some attempt for Reliant to try to do due diligence to ask the grantee if they were getting money from other sources. Fraud can take place in many ways with grants.....people can get stipends from several sources and pretend your org is the only one. Churches asking for grants can do the same thing. This simple question we ask will not stamp out all fraud, but at least we're making an attempt to stamp out grant fraud and doing some sort of due diligence. In the end, it's whether they are truthful or not. Stipend Agreement A Designated Grantee is a foreign national receiving monies distributed from the church/project fund in the form of a stipend in order to carry out the ministry activities of Reliant and the church/ministry partnered with Reliant. I understand the definition of and agree to become a Designated Grantee. I understand that I am qualified to be a Designated Grantee because I fulfill the following qualifications:
I understand (and Reliant acknowledges) that I am receiving a stipend to fulfill the purpose of the church/project fund through supporting the overall ministry activities of the church/ministry partner as outlined in the Master Grant Agreement, as well as conducting my individual ministry activities (as outlined below) to further those overall ministry activities and to purchase any anticipated ministry expenses (as outlined below) in congruence with those overall church/project ministry activities. List ministry activities: ______________________________ ______________________________ ______________________________ List anticipated ministry expenses: ______________________________ ______________________________ ______________________________ I understand that the stipend is not supporting me as an individual, but rather the pre-approved ministry purpose by a Reliant-approved church/project and ministry partner. I understand that I am not being paid for hours worked, even as a contractor. Reliant also acknowledges that due to these ministry activities, I, as the Designated Grantee, may not be able to devote time to other work activities sufficient to support my family, therefore Reliant recognizes that some of the funds may be used for personal expenses. I understand and clearly acknowledge that I am responsible for applicable payment of taxes, withholding for employment taxes, and other compliance with local laws and regulations for monies received. I acknowledge that Reliant will take reasonable steps of due diligence to ensure that it is not otherwise assisting known or suspected terrorists through its foreign grant-making process, including annually checking applicable governmental lists provided and maintained by the U.S. Treasury Department. I agree to inform Reliant if I travel to the U.S. for any extended amount of time, and I understand I cannot receive stipend monies from Reliant if I am on U.S. soil. I agree to verify receipt of all stipend monies by signing verification statements as coordinated by my Fund Custodian. I understand that my Fund Custodian is _____________________ _______________________. By submitting this completed Stipend Agreement, I am agreeing that the information stated above is correct and that I understand and am in full agreement with the information outlined above. Please sign your name in agreement of the above statements on this Stipend Agreement. _______ ______________________________ Full Name: Current Date: Phone: Email: |
Remittance:
...
By submitting this completed Stipend Agreement, I am agreeing that the information stated above is correct and that I understand and am in full agreement with the information outlined above. Please sign your name in agreement of the above statements on this Stipend Agreement. _________________________________ Full Name: Current Date: Phone: Email: |
Approval:
Only Authorized Signers of the specific church/project fund can approve payment for the grant request.
...
- One-Time Grants
- One-time grant payment requests under $5$25,000 will be approved by the Accounting Managerthe Program Leader or Program Liaison.
- One-time grant payment requests between $5$25,000 and $25$100,000 will need approval be aproved by the Director of Organizational Affairs (in place of the Accounting Manager).
- One-time grant payment requests between $25,000-over $100,000 will need approval from both the Director of Organizational Affairs and the Chief Financial Officer.
One-time grant payment requests over $100,000 will need additional approval from the Executive Director.
- Recurring Yearly Grants (set up of recurring monthly payments)
- Requests under up to $1,000 a month ($12,000/year) will be approved by the Accounting Manager.Requests between $1,000-$5,000 $2,500 a month (up to $60$30,00000/year) will be approved by the Program Leader or Program Liaison.
- Requests between $2,501-$10 need approval by the Director of Organizational Affairs (in place of the Accounting Manager).Grant requests between $5,001-$25,000 a month (up to $300$120,000/year) a year will need approval from both by the Director of Organizational Affairs and the Chief Financial Officer.A
- Grant Request requests over $25$10,000 a month will need additional approval from the Executive Director($120,000 a year) will be approved by the Chief Financial Officer.
If the Accounting Manager first level approver is unable to approve within a reasonable timeframe then the Director of Organizational Affairs may approve in their place. If the Director of Organizational Affairs is unavailable to approve within a reasonable timeframe, , then next-level approver may approve instead. If the Chief Financial Officer may approve in their place. If the Chief Financial Officer is unavailable to approve within a reasonable timeframe, the President may approve in their place.
...
In the event that the submission due date cannot be met, Reliant will allow up to a 15-day grace period.
IMPORTANT: If grant reports are not received by their due date, Reliant will not issue additional grants from the Fund until grant reports are current.
Grant Reports Include the Following:
- Detailed description of each purchase and/or describe individual ministry activities that took place as a result of stipends received by Designated Grantees. These descriptions will confirm church/project fund purpose alignmentDescription of purchases/expenses and the ministry activities to which they aligned. For recurring grants, the description can simply refer to the recurring grant name/title.
- Significant post-disbursement usage changes
- Project milestones on how the grant monies supported the goals of the church/ministry describing ministry accomplishments and/or local impact. The milestones can be shared in a paragraph on the grant report or can be described within a prayer letter that should be linked to the report.
- Receipts for purchases/stipend distribution according to the guidelines below:
- Receipts (see receipt content requirements below) are uploaded into a Google folder and linked to the grant report.
- Receipts are required to be submitted for expenses:
- Greater than $75 when purchased in the U.S., except for hotel/lodging receipts, which are required regardless of the amount. Greater than $25 when purchased outside the U.S. except for hotel/lodging receipts, which are required regardless of the amount.
Verification statements (see Hand-Written Receipts in the drop-down below) are required from each Designated Grantee for total stipend disbursement received during the timeframe for each grant report submission.
| UI Expand | |||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| |||||||||||||||||||
Receipts must include the following itemized details:
|
...
