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General

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Standard

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Broadly, Church and project funds are utilized to finance ministry projects and activities. Monies from funds are disbursed through the grantmaking process in accordance with the Funds and Grant-Making Policy for Churches and Projects. 

This Grant-Making Standard will provide guidance on requesting and distributing grants for expense payments and stipend distribution from church/ project funds. 

These guidelines shall be presented to all organizations seeking funding from Reliant and shall be publicized whenever apply to each of the roles described below, and they may be shared with ministry partnerser appropriate to Reliant donors.

The Reliant Board of Directors desires to issue financial ministry grants to other organizations to further Reliant’s tax-exempt purposes and for use with programs not conducted directly by Reliant. Reliant leadership will review and determine whether to approve grant requests in a matter compliant with applicable laws and regulations and according to the requirements outlined in this Standard.

Roles:

Fund Custodian is desired to be a Reliant employee/associate assigned to be the fund custodian, responsible  has ultimate responsibility for the management of the fund and compliance with policy and standards, and acts as the main contact for the church/project fund, and is required for all church/project funds. The Fund Custodian agrees to complete a Reliant tutorial on grants and expense submissions and agrees to send a grant report for monies received. The Fund Custodian oversees the receipt and distribution of monies including the requirements outlined in this standard and the Grant-Making Standard. The Fund Custodian acts as the primary point of contact for matters related to the fund. In some cases, the Fund Custodian may receive and distribute monies on behalf of the church/ministry. The Fund Custodian signs a Master Grant Agreement on behalf of the church/ministry , including stipends for any Designated Grantees. The Fund Custodian agrees to communicate with Reliant about any problems or post-disbursement changes and agrees to comply with Reliant's grant reporting and monitoring requirements. and acts as a representative for all parties associated with the church/ministry. The fund custodian should normally be a Reliant employee or associate. In rare exceptions, a vetted individual who is not a Reliant employee or associate may act as a Fund Custodian with appropriate approval. The Fund Custodian agrees to receive training/tutorials on forms, processes, and procedures for grant requests.

Authorized Signer(s) is the individual(s) who is authorized  is authorized by the church/ministry to approve transfers, reimbursements, grants, and other payments from the church/project fund as outlined on the original church/project fund request form. . Fund Custodians are typically also Authorized Signers. In many cases, the church/ministry designates one or more Authorized Signers in addition to the Fund Custodian.

Designated Grantee is a foreign national receiving monies distributed from the church/project fund in the form of a stipend in order to carry out the ministry activities for ministry purposes relevant to the purpose of the Partner church/ministry and Reliantproject fund. Designated Grantees may also be Affiliate Fundraisers.

It must be communicated to both the Designated Grantee and their donors to confirm their understanding that the church/project funds are not supporting an individual, but rather a pre-approved ministry purpose by a Reliant-approved church/project and ministry partner. Reliant cannot hire the Designated Grantee or have the appearance that the Designated Grantee is being paid for hours worked, even as a contractor. Reliant acknowledges that a Designated Grantee receives a stipend to fulfill the purpose of the fund through conducting the ministry activities outlined on the Master Grant Agreement, and due to these ministry activities, may not be able to devote time to other work activities sufficient to support the Designated Grantee's family, therefore Reliant recognizes that some of the funds may be used for personal expenses. 

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• Grant requests submitted prior to expenditure must include the intended use and estimated amounts of monies needed, which must align with church/project fund purpose. Grant reports will be added to the request following expenditures.
• If expenditure has already occurred, the grant request and grant report may be submitted at the same time, and the grant request is still subject to approval before monies are distributed. 

Types of Requests:

• the grant request is still subject to approval before monies are distributed. 

Types of Requests:

Grants can be requested as one-time expense payments, recurring expense payments, or recurring monthly stipend disbursements for Designated Grantees. 

The Fund Custodian agrees to complete a Reliant tutorial on grants and expense submissions and agrees to send a grant report for monies received. The Fund Custodian oversees the receipt and distribution of monies on behalf of the church/ministry, including stipends for any Grants can be requested as one-time expense payments, recurring expense payments, or recurring monthly stipend disbursements for Designated Grantees. 

Expense Requests:

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Reliant requires periodic accounting of the usage of the grant funds and oversees and evaluates the completion of grant reports. The Fund Custodian for the church/project fund is responsible for submitting grant reports and agrees to comply with the grant reporting and monitoring requirements as outlined below. The Fund Custodian also agrees to communicate with Reliant about any problems or post-disbursement changes.

Grant

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Reporting:

After expenditures occur, grant reports are submitted on the same grant request used to request the original grant disbursement. The Grant Report is located on a tab of the Grant Request Form. 

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