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The Reliant Board of Directors desires to issue financial ministry grants to other organizations to further Reliant’s tax-exempt purposes and for use with programs not conducted directly by Reliant. Reliant leadership will review and determine whether to approve grant requests in a matter compliant with applicable laws and regulations and according to the requirements outlined in this Standard.
Roles:
Reliant Point PersonFund Custodian is desired to be a Reliant employee/associate assigned to be the fund custodian, responsible for the management of the fund and compliance with policy and standards, and acts as the main contact for the church/project fund, and is required for all church/project funds. The Reliant Point Person Fund Custodian agrees to complete a Reliant tutorial on grants and expense submissions and agrees to send a grant report for monies received. The Reliant Point Person Fund Custodian oversees the receipt and distribution of monies on behalf of the church/ministry, including stipends for any Designated Grantees. The Reliant Point Person Fund Custodian agrees to communicate with Reliant about any problems or post-disbursement changes.
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It must be communicated to both the Designated Grantee and their donors to confirm their understanding that the church/project funds are not supporting an individual, but rather a pre-approved ministry purpose by a Reliant-approved church/project and ministry partner. Reliant cannot hire the Designated Grantee or have the appearance that the Designated Grantee is being paid for hours worked, even as a contractor. Reliant acknowledges that a Designated Grantee receives a stipend to fulfill the purpose of the fund through conducting the ministry activities outlined on the Master Grant Agreement, and due to these ministry activities, may not be able to devote time to other work activities sufficient to support the Designated Grantee's family, therefore Reliant recognizes that some of the funds may be used for personal expenses.
Reliant Point Person Fund Custodian and associated church/ministry must communicate with clarity with all Designated Grantees that the Designated Grantee(s) will be responsible for applicable payment of taxes, withholding for employment taxes, compliance with local law, etc. A clear acknowledgment of these expectations for local compliance will also be noted in the Stipend Agreement which will be required to be signed by all Designated Grantees.
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- Conducts ministry work alongside an existing Reliant partnership.
- Specifies ministry activities expected to occur as a result of receiving stipend disbursements.
- Is identified and vouched for by a Reliant worker or church/ministry partner.
- Is vetted using the OFAC Watchlist Verification.
- Assumes responsibility for applicable payment of taxes and compliance with all local employment taxes and regulations.
- Is able to receive monies through the officially registered-in-country church or ministry or Reliant Point PersonFund Custodian.
- Agrees to follow receipt guidelines for each stipend disbursement received coordinated by the Reliant Point PersonFund Custodian.
- Agrees to inform Reliant if they come to the U.S. for any extended amount of time as Reliant cannot send them a stipend if they are on U.S. soil.
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- Reliant grants cannot be used to cause any private inurement or improper private benefit to occur.
- Reliant will not act as a conduit of funds for any recipient. Funding received by Reliant that will be used for grants will be accepted in accordance with Reliant's Gift Acceptance Policy.
- Grant funds received by the Reliant Point Person Fund Custodian may only be disbursed to other organizations or individuals in a manner consistent with Reliant's Grant-Making Standard with the understanding that the church/ministry and/or Designated Grantee fully complies with the grant purposes and the requirements of Reliant's policies and procedures as well as local and country laws.
- No part of the grant funds is to be used to carry on propaganda, or otherwise attempt to influence legislation, or to intervene in any political campaign on behalf of or in opposition to any candidate for public office.
- Reliant will not physically transport monies for grant distribution. Reliant will use a financial institution (bank) for all financial transactions associated with the church/project fund.
- A grant direct deposit agreement form must be submitted for US bank accounts along with the project fund request form.
- A wire agreement form must be submitted for foreign bank accounts along with the project fund request form.
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Grant requests are used to request monies from the Reliant church/project fund. Grant disbursements can only occur through an approved church/project fund which can only be created in connection to an approved Reliant partner, and that fund must be created before grants can be requested. The Reliant Point Person Fund Custodian submits grant requests on behalf of the church/project fund. Authorized Signers of the specific church/project fund must approve grant requests before submission can be received by Reliant and considered complete for distribution.
Reliant Church/Ministry Partners receiving grants may be domestic or foreign. Reliant prefers to disburse grants to a registered in-country organization (NGO). Reliant expects the Reliant Point Person Fund Custodian to do due diligence to find a registered in-country organization that could become a Reliant Partner, as this is the preferred method of disbursement, but Reliant may in some occasions disburse grants directly to the Reliant Point Person Fund Custodian when an NGO is not an option.
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Sample Stipend Agreement A Designated Grantee is a foreign national receiving monies distributed from the church/project fund in the form of a stipend in order to carry out the ministry activities of Reliant and the church/ministry partnered with Reliant. I understand the definition of and agree to become a Designated Grantee. I understand that I am qualified to be a Designated Grantee because I fulfill the following qualifications:
I understand (and Reliant acknowledges) that I am receiving a stipend to fulfill the purpose of the church/project fund through supporting the overall ministry activities of the church/ministry partner as outlined in the Master Grant Agreement, as well as conducting my individual ministry activities (as outlined below) to further those overall ministry activities and to purchase any anticipated ministry expenses (as outlined below) in congruence with those overall church/project ministry activities. List ministry activities: ______________________________ ______________________________ ______________________________ List anticipated ministry expenses: ______________________________ ______________________________ ______________________________ I understand that the stipend is not supporting me as an individual, but rather the pre-approved ministry purpose by a Reliant-approved church/project and ministry partner. I understand that I am not being paid for hours worked, even as a contractor. Reliant also acknowledges that due to these ministry activities, I, as the Designated Grantee, may not be able to devote time to other work activities sufficient to support my family, therefore Reliant recognizes that some of the funds may be used for personal expenses. I understand and clearly acknowledge that I am responsible for applicable payment of taxes, withholding for employment taxes, and other compliance with local laws and regulations for monies received. I acknowledge that Reliant will take reasonable steps of due diligence to ensure that it is not otherwise assisting known or suspected terrorists through its foreign grant-making process, including annually checking applicable governmental lists provided and maintained by the U.S. Treasury Department. I agree to inform Reliant if I travel to the U.S. for any extended amount of time, and I understand I cannot receive stipend monies from Reliant if I am on U.S. soil. I agree to verify receipt of all stipend monies by signing verification statements as coordinated by my Reliant Point PersonFund Custodian. I understand that my Reliant Point Person Fund Custodian is ____________________________________________. By submitting this completed Stipend Agreement, I am agreeing that the information stated above is correct and that I understand and am in full agreement with the information outlined above. Please sign your name in agreement of the above statements on this Stipend Agreement. _________________________________ Full Name: Current Date: Phone: Email: |
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Reliant requires periodic accounting of the usage of the grant funds and oversees and evaluates the completion of grant reports. The Reliant Point Person Fund Custodian for the church/project fund is responsible for submitting grant reports and agrees to comply with the grant reporting and monitoring requirements as outlined below.
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Receipts must include the following itemized details:
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Failure to provide a complete grant report within the submission timeline may possibly result in the termination of the grant. Reliant also reserves the right to obtain a return of granted funds if timely and proper grant report documentation is ultimately not provided by the Reliant Point PersonFund Custodian.
