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The treatment of an expense should not depend on the source of the funds, it should depend on the use of the funds. The pay-to entity may also determine the type of payment process as outlined below. 

Reimbursement and Expense Recovery Bonus
  • Employees/associates may use the Reimbursement and ERB process to reimburse project fund expenses (Project Fund Expense Submission Form).
  • Employees/associates should always use the Reimbursement and ERB Process (not the grant process) when project funds are desired to be used to cover an expense that is directly related to an employee role or benefit the employee. 
  • Employees/associates using the Reimbursement and ERB Process to submit an expense covered by a project fund will receive payment through the employee direct deposit bank account information already on file.
Note

Expense Advances may be used when funds are needed prior to Reimbursement and ERB expenditures. 


Church/Project Fund and Grant Process
  • Employees/associates who act as the Reliant Point Person for a fund may use the Grant Request process when the expense is for the project itself and does not relate to the employee role or benefit the employee.
  • Associates may only reimburse non-taxable expenses through the Reimbursement Process, so any ERB that would be reimbursed by an associate from a project fund should be submitted as a grant request. 
  • Employees/associates may only receive grant disbursements to their personal bank account when there's no registered in-country organization (NGOeither U.S. or foreign) to receive funds on their behalf. The employee/associate would be added as a vendor, and a non-employee direct deposit or wire agreement would need to be submitted. This is not a preferred method so all due diligence should be done to find a registered in-country organization (NGO) to receive monies.
  • Non-employees, churches, or other organizations and entities can only use the church/project fund and Grant Request process for requesting monies from the Reliant church/project fund.


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