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The treatment of an expense should not depend on the source of the funds, it should depend on the use of the funds. The pay-to entity may also determine the type of payment process as outlined below. 

Reimbursement and Expense Recovery Bonus
  • Employees/associates may use the Reimbursement and ERB process to reimburse project fund expenses (Project Fund Expense Submission Form).
  • Employees/associates should always use the Reimbursement and ERB Process (not the grant process) when project funds are desired to be used to cover an expense that is directly related to an employee role or benefit the employee. 
  • Employees/associates using the Reimbursement and ERB Process to submit an expense covered by a project fund will receive payment through the employee direct deposit bank account information already on file.
Note

Expense Advances may be used when funds are needed prior to Reimbursement and ERB expenditures. 


Church/Project Fund and Grant Process
  • Employees/associates who act as the Reliant Point Person for a fund may use the Grant Request process when the expense is for the project itself and does not relate to the employee role or benefit the employee.
  • Associates may only reimburse non-taxable expenses, so any ERB that would be reimbursed by an associate from a project fund should be submitted as a grant request. a project fund should be submitted as a grant request. 
  • Employees/associates may only receive grant disbursements to their personal bank account when there's no registered in-country organization (NGO) to receive funds. The employee/associate would be added as a vendor, and a non-employee direct deposit or wire agreement would need to be submitted. This is not a preferred method so all due diligence should be done to find a registered in-country organization (NGO) to receive funds on their behalf.
  • Non-employees, churches, or other organizations and entities can only use the Church/Project Fund and Grant Request process for requesting funds from Reliant because Reliant's Reimbursement and ERB Process uses the payroll system for payment. 


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  • Reliant grants cannot be used to cause any private inurement or improper private benefit to occur. 
  • Reliant will not act as a conduit of funds for any recipient. Funding received by Reliant that will be used for grants will be accepted in accordance with Reliant's Gift Acceptance Policy.
  • Grant funds received by the Reliant Point Person may only be disbursed to other organizations or individuals in a manner consistent with Reliant's Grant-Making Standard with the understanding that the church/ministry and/or Designated Grantee fully complies with the grant purposes and the requirements of Reliant's policies and procedures as well as local and country laws. 
  • No part of the grant funds is to be used to carry on propaganda, or otherwise attempt to influence legislation, or to intervene in any political campaign on behalf of or in opposition to any candidate for public office.
  • Reliant will not physically transport monies for grant distribution. Reliant will use a financial institution (bank) for all financial transactions associated with the church/project fund.
    • A grant direct deposit agreement form must be submitted for US bank accounts along with the project fund request form. 
    • A wire agreement form must be submitted for foreign bank accounts along with the project fund request form. 

Submission Standards:

Grant requests are used to request monies from the Reliant church/project fund. Grant disbursements can only occur through an approved church/project fund which can only be created in connection to an approved Reliant partner, and that fund must be created before grants can be requested. The Reliant Point Person submits grant requests on behalf of the church/project fund. Authorized Signers of the specific church/project fund must approve grant requests before submission can be received by Reliant and considered complete for distribution.

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