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titleReceipt Content Requirements

Receipts must include the following itemized details:

  • What was purchased
  • Total amount paid
  • Date
  • Name of individual (only if applicable to the receipt, such as for a flight, hotel, rental car, etc.)
  • Name of the company (or person) that was paid
  • If the amount that is being submitted on the form is less than the amount for the item listed on the receipt that is submitted, please add a note to the top of the receipt explaining why the request for submission is a different amount.
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titleHand-Written Receipts

Hand-Written Receipts

When unable to obtain a formal itemized receipt (such as in the case of stipend distribution), hand-written receipts in the form of a verification statement are acceptable, as long as they contain the information outlined below.

If a hand-written receipt with a signature is unattainable, an email verification statement can be sent from the individual who received monies via personal email to the Reliant Point Person to be used as the "hand-written receipt".

For ExpenseFor Stipend

Example verification statement: “I, (name of worker of a business), received this (total amount) via (type of payment) from (Reliant Point Person name) to cover the cost of (expense) in which they participated or purchased from me on (date). -(Signature), (Phone or Email)”. 

  • Name of individual or worker of a business who received the money for product or services
  • Total amount paid
  • Include type of payment (check #, cash, etc)
  • Name of Reliant Point Person making the purchase
  • What was purchased
  • Date
  • Signature
  • Include contact info (phone or email) if payment was made to an individual

Example verification statement: “I, (name), received this stipend disbursement (amount) on (date) from (NGO or Reliant Point Person name) to conduct ministry activities as described in the Stipend Agreement. -(Signature)”. 

  • Designated Grantee Name
  • Acknowledge stipend was received
  • Total amount of Stipend
  • Date
  • Name of NGO or Reliant Point Person distributing the stipend
  • Signature of Designated Grantee



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titleReceipts from Mobile/Banking App

Receipts from Mobile/Banking App

For receipts from mobile apps (such as Venmo, Square, Apple Pay, PayPal, Google Wallet, or a banking app, etc.), Reliant Point Person should be sure to include a clear description in the memo or "what's it for?" section of the transaction, to document what expense the payment is related to. The grant report should also include any information required for a valid receipt that is not visible on the mobile app "receipt" (see the guidelines above for what details must be included on the itemized receipt or hand-written receipt for it to be acceptable.) Please see the section below for details on receipts needed for shared expenses.


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titleReceipts for Shared Expenses

Receipts for Shared Expenses

If a grant expense is used to pay an individual for a portion of an expense that requires a receipt (and the portion exceeds the $25/$75 guidelines), he/she will need to submit two receipts. This includes both a copy of the original receipt with the total expense amount listed from the individual who collected the money and paid for the total expense, as well as a hand-written or mobile/banking app receipt for the portion paid to the individual. These two receipts provide Reliant with sufficient documentation of the transactions. The grant report should include all details required for the hand-written or mobile/banking app receipts, as detailed above. 


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