Page History

...

Reliant Point Person is a Reliant employee/associate assigned to run point as the main contact for the church/project fund. The Reliant Point Person receives and distributes monies on behalf of the church/ministry to any Designated Grantees. All church/project funds are required to have an individual assigned as the Reliant Point Person. The Reliant Point Person agrees to complete training on grants and expense submissions and agrees to send a grant report every 6 months for the monthly payments received.

Reliant Point Person is a Reliant employee/associate assigned to be the main contact for the church/project fund and is required for all church/project funds. The Reliant Point Person acts as a custodian of the fund and in some cases may receive and distribute monies on behalf of the church/ministry. 

Authorized Signer(s) is the individual(s) who is authorized by the church/ministry to approve transfers, reimbursements, grants, and other payments from the church/project fund as outlined on the original church/project fund request form. 

Designated Grantee(s) is a foreign national receiving monies distributed from the church/project fund in the form of a stipend.

Requests:

Grant requests are used to request grant payments from the Reliant church/project fund. The Reliant Point Person for the fund submits grant requests on behalf of the church/project fund and sends grant reports after expenditures occur. Authorized Signers of the specific church/project fund must approve grant requests before distribution.

Grants can be requested as one-time or recurring payments for expenses and for support through . Grants can also be requested by the church/ministry partnership for monthly recurring disbursement of stipends for Designated Grantees. The Amounts for stipends are determined by church/ministry partnership determines if the Designated Grantee will receive monthly payments or one-time payments through grants. 

Grant requests may be submitted prior to or after expenditures occur. Grant requests submitted prior to expenditure must include the intended use and estimated amounts of monies needed, which must align with church/project fund purpose, and grant reports will be added to the request following expenditures. If expenditure has already occurred, the grant request and grant report may be submitted at the same time, and the grant request is still subject to approval before monies are distributed. 

...

Grant recipients may be domestic or foreign. Reliant will take reasonable steps of due diligence to ensure that it is not otherwise assisting known or suspected terrorists through its foreign grant-making process, including annually checking applicable governmental lists provided and maintained by the U.S. Treasury Department.

The program team will work with the church/ministry partner to determine a monthly amount that may be sent for support. The Reliant Point Person must clearly communicate to the Designated Grantee that Reliant cannot hire the Designated Grantee or have the appearance that the Designated Grantee is being paid for hours worked, even as a contractor. Reliant acknowledges that a Designated Grantee receives a stipend to fulfill the purpose of the fund through conducting the ministry activities outlined on the stipend agreement, and due to these ministry activities, may not be able to devote time to other work activities sufficient to support the Designated Grantee's family, so Reliant recognizes that some of the funds may be used for personal expenses.

Foreign nationals may receive monies a stipend from a church/project fund as a Designated Grantee under the conditions outlined and signed by the foreign national on the stipend agreement. The stipend agreement states that the foreign national:

• Work Conducts ministry work alongside an existing Reliant partnership.
• Specifies ministry activities expected to occur as a result of receiving stipend disbursements.
• Be identified and vouched for by a Reliant worker or church/ministry partner.
• Be vetted using the OFAC Watchlist Verification.
• Assume responsibility for applicable payment of taxes and compliance with other local employment taxes and regulations.
• Able to receive monies through the officially registered-in-country church or ministry or a Reliant employee/associate. 
• Agree to inform Reliant if they come to the U.S. for any extended amount of time as Reliant cannot send them payment if they are on U.S. soil.

...

• .

...

Once the above criteria have been met, and the Designated Grantee has been approved, then grant payment requests from church/project funds whose sole purpose is Designated Grantee funding stipend disbursement requests can be officially submitted. 

...

Grant reports must include the following:

• Receipts for purchases/support given according stipend according to the guidelines below:
  
  • Receipts are uploaded into a Google folder and linked to the grant report form.
  • Itemized receipts are required to be submitted for expenses:
    • Greater than $75 when purchased in the U.S., except for hotel/lodging receipts, which are required regardless of amount. 
    • Greater than $25 when purchased outside the U.S. except for hotel/lodging receipts, which are required regardless of amount. 

  • 
    

    UI Expand
    title Receipt Content Requirements
    Receipts must include the following itemized details: What was purchased Total amount paid Date Name of individual (only if applicable to the receipt, such as for a flight, hotel, rental car, etc.) Name of the company (or person) that was paid If the amount that is being submitted on the form is less than the amount for the item listed on the receipt that is submitted, please add a note to the top of the receipt explaining why the request for submission is a different amount. UI Expand title Hand-Written Receipts Hand-Written Receipts When unable to obtain a formal itemized receipt (such as in the case for monthly supportstipend), hand-written receipts are acceptable, as long as they contain the following information: Name of field staff What was purchased Total amount paid Date Type of payment (check #, cash, etc) Name of individual who received the money; please also include contact info (phone/email) if payment was made to an individual A verification statement from a worker at a store or an individual who was paid for their service should also be included on the written receipt, along with a signature to verify the statement. Or the field staff can have the person email the verification statement needed from their personal email address (instead of receiving their signature in person) and attach a copy of that email along with the handwritten receipt when submitting the expense Example statement: “I, name, received this money from name to cover the cost of expense in which they participated, or purchased from me, etc. on this date. -Signature”.  UI Expand title Receipts from Mobile/Banking App Receipts from Mobile/Banking App For receipts from mobile apps (such as Venmo, Square, Apple Pay, PayPal, Google Wallet, or a banking app, etc.), field staff should be sure to include a clear description in the memo or "what's it for?" section of the transaction, to document what expense the payment is related to. The grant report should also include any information required for a valid receipt that is not visible on the mobile app "receipt" (see the guidelines above for what details must be included on the itemized receipt for it to be acceptable.) Please see the section below for details on receipts needed for shared expenses. UI Expand title Receipts for Shared Expenses Receipts for Shared Expenses If a grant expense is used to pay an individual for a portion of an expense that requires a receipt (and the portion exceeds the $25/$75 guidelines), he/she will need to submit two receipts. This includes both a copy of the original receipt with the total expense amount listed from the individual who collected the money and paid for the total expense, as well as a hand-written or mobile/banking app receipt for the portion paid to the individual. These two receipts provide Reliant with sufficient documentation of the transactions. The grant report should include all details required for the hand-written or mobile/banking app receipts, as detailed above.

    
    

• Detailed description of each purchase/support given to stipend to confirm church/project fund purpose alignment
• Project milestones on how the funds supported the supported the goals of the church/ministry describing ministry accomplishments and/or local impact. The milestones can be shared in a paragraph on the grant request form or a prayer letter linked to the form.
• Significant post-funding changes or problems that should be discussed

...