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Page History
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| Standard Name: | Grant-Making Standard |
|---|---|
| Relevant Standard: | Church and Project Fund Standard |
| Creation Date: | 8/23/2023 |
| Last Review Date: |
Purpose
Provide guidance on requesting and distributing grants for expense payments from church/project funds.
Scope
This standard applies to all grants used in connection with church and project funds.
Policy Supporting This Standard
Standard Statement
The Reliant Board of Directors desires to issue financial ministry grants to other organizations to further Reliant’s exempt purposes and for use with programs not conducted directly by Reliant. Reliant leadership will review and determine whether to approve grant requests in a matter compliant with applicable laws and regulations and according to the requirements outlined below.
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Designated Grantee(s) is a foreign national receiving monies distributed from the church/project fund.
Requests:
Grant requests are used to request grant payments from the Reliant church/project fund. The Reliant Point Person for the fund submits grant requests on behalf of the church/project fund and sends grant reports after expenditures occur. Authorized Signers of the specific church/project fund must approve grant requests before distribution.
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Grant reports are due within six months of receipt of funds, so grant requests should be submitted with that timeframe in mind allowing for ample time for grant report submission after expenditures occur.
Distribution:
Grants can only be distributed through an approved church/project fund which can only be created in connection to an approved Reliant partner.
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Once the above criteria have been met, and the Designated Grantee has been approved, then grant payment requests from church/project funds whose sole purpose is Designated Grantee funding can be officially submitted.
Guidelines:
- Reliant will refuse any grants that are requested if it determines that the grant is not in line with the approved purpose of the associated church/project fund.
- Reliant grants cannot be used for any purpose other than those approved by Reliant.
- Reliant will require periodic accounting of the usage of the grant funds.
- Reliant retains the right to withdraw approval of a current grant or to receive a refund of any unexpended grant funds.
- Reliant grants cannot be used to cause any private inurement or improper private benefit to occur.
- Reliant will not act as a conduit of funds for any recipient. Gifts received by Reliant that will be used for grants will be accepted in accordance with Reliant’s gift acceptance policies and for Board approved purposes.
- Grant funds received by the Reliant Point Person may only be disbursed to other organizations or individuals in a manner consistent with Reliant's Grant-Making Standard with the understanding that the church/ministry and/or Designated Grantee fully complies with the grant purposes and the requirements of Reliant's policies and procedures as well as local and country laws.
- Reliant Point Person requesting a grant must attest they agree with the Reliant Grant-Making Standard before grant funds can be distributed.
- These guidelines shall be presented to all organizations seeking funding from Reliant, and shall be publicized whenever appropriate to Reliant donors.
Approval:
Only Authorized Signers of the specific church/project fund can approve the payment for the grant request.
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If the Accounting Manager is unable to approve within a reasonable timeframe then the Director of Organizational Affairs may approve in their place. If the Director of Organizational Affairs is unavailable to approve within a reasonable timeframe, the Chief Financial Officer may approve in their place. If the Chief Financial Officer is unavailable to approve within a reasonable timeframe, the President may approve in their place.
Reporting:
Reliant leadership oversees and evaluates the completion of grant reports.
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- One-Time Grant Report Due Date: Reports may be submitted as early as possible after expenditure, but no later than six months after receiving the monies.
- Recurring Monthly Grant Report Due Dates: Reports must be submitted twice a year, reporting on a six-month period. For monies received January-June, the report is due by July 30, and July-December the report is due by January 30. The report is required for any months that recurring grants are received within that six-month period. For example, if a grant is received February-May, those expenses must be reported for the period report due by July 30.
Suspension of Payment:
All grant requests shall be funded with the understanding that Reliant retains full and absolute discretion as to grant approvals, and retains the right to discontinue funding at any time that it determines that:
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