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The Reliant Point Person for the church/project fund is responsible for submitting grant reports and agrees to comply with the grant reporting and monitoring requirements.

After the monies are usedexpenditures occur, grant reports are submitted on the same form grant request used to request the original grant payment.

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  • Copies of all corresponding receipts for purchases/support given following receipt guidelines

    • Reliant requires that itemized receipts for expenses purchased in the U.S. greater than $75 must be submitted and all international purchases greater than $25 must be submitted along with the appropriate form. *The only exception to the amount limit is that a receipt is always needed for all hotel/lodging, regardless of the amount spent.

    • Receipts should be uploaded into a google folder and linked to the grant report form. See Expense Receipt Google Folder for instructions.

  • Detailed description of each purchase/support given to confirm church/project fund purpose alignment
  • Project milestones on how the funds supported the goals of the church/ministry including ministry accomplishments or a prayer letter sharing the local impact of grant purchases 
  • Significant post-funding changes or problems that should be discussed

Receipts for Shared Expenses

If a grant expense is used to pay an individual for a portion of an expense that requires a receipt (and the portion exceeds the $25/$75 guidelines), he/she will need to submit two receipts. This includes both a copy of the original receipt with the total expense amount listed from the individual who collected the money and paid for the total expense, as well as a hand-written or mobile/banking app receipt for the portion paid to the individual. These two receipts provide Reliant with sufficient documentation of the transactions. The grant report should include all details required for the hand-written or mobile/banking app receipts, as detailed above. 
UI Expand
titleReceipt Guidelines

Receipts must include the following itemized details:

  • What was purchased
  • Total amount paid
  • Date
  • Name of individual (only if applicable to the receipt, such as for a flight, hotel, rental car, etc.)
  • Name of the company (or person) that was paid
  • If the amount that is being submitted on the form is less than the amount for the item listed on the receipt that is submitted, please add a note to the top of the receipt explaining why the request for submission is a different amount.
UI Expand
titleHand-Written Receipts

Hand-Written Receipts

When unable to obtain a formal itemized receipt (such as in the case for monthly support), hand-written receipts are acceptable, as long as they contain the following information:

  • Name of field staff
UI Expand
titleReceipt Guidelines
Receipts must include the following itemized details:
  • What was purchased
  • Total amount paid
  • Date
Name
  • Type of
individual (only if applicable to the receipt, such as for a flight, hotel, rental car, etc.
  • payment (check #, cash, etc)
  • Name of
the company (or person) that was paid
  • If the amount that is being submitted on the form is less than the amount for the item listed on the receipt that is submitted, please add a note to the top of the receipt explaining why the request for submission is a different amount.
    • UI Expand
    titleHand-Written Receipts

    Hand-Written Receipts

    When unable to obtain a formal itemized receipt (such as in the case for monthly support), hand-written receipts are acceptable, as long as they contain the following information:

    • Name of field staff
    • What was purchased
    • Total amount paid
    • Date
    • Type of payment (check #, cash, etc)
    • Name of individual who received the money; please also include contact info (phone/email) if payment was made to an individual
    • A verification statement from a worker at a store or an individual who was paid for their service should also be included on the written receipt, along with a signature to verify the statement. Or the field staff can have the person email the verification statement needed from their personal email address (instead of receiving their signature in person) and attach a copy of that email along with the handwritten receipt when submitting the expense
      • Example statement: “I, name, received this money from name to cover the cost of expense in which they participated, or purchased from me, etc. on this date. -Signature”. 
    UI Expand
    titleReceipts from Mobile/Banking App

    Receipts from Mobile/Banking App

    For receipts from mobile apps (such as Venmo, Square, Apple Pay, PayPal, Google Wallet, or a banking app, etc.), field staff should be sure to include a clear description in the memo or "what's it for?" section of the transaction, to document what expense the payment is related to. The grant report should also include any information required for a valid receipt that is not visible on the mobile app "receipt" (see the guidelines above for what details must be included on the itemized receipt for it to be acceptable.) Please see the section below for details on receipts needed for shared expenses.

    UI Expand
    titleReceipts for Shared Expenses
    • individual who received the money; please also include contact info (phone/email) if payment was made to an individual
    • A verification statement from a worker at a store or an individual who was paid for their service should also be included on the written receipt, along with a signature to verify the statement. Or the field staff can have the person email the verification statement needed from their personal email address (instead of receiving their signature in person) and attach a copy of that email along with the handwritten receipt when submitting the expense
      • Example statement: “I, name, received this money from name to cover the cost of expense in which they participated, or purchased from me, etc. on this date. -Signature”. 


    UI Expand
    titleReceipts from Mobile/Banking App

    Receipts from Mobile/Banking App

    For receipts from mobile apps (such as Venmo, Square, Apple Pay, PayPal, Google Wallet, or a banking app, etc.), field staff should be sure to include a clear description in the memo or "what's it for?" section of the transaction, to document what expense the payment is related to. The grant report should also include any information required for a valid receipt that is not visible on the mobile app "receipt" (see the guidelines above for what details must be included on the itemized receipt for it to be acceptable.) Please see the section below for details on receipts needed for shared expenses.


    UI Expand
    titleReceipts for Shared Expenses

    Receipts for Shared Expenses

    If a grant expense is used to pay an individual for a portion of an expense that requires a receipt (and the portion exceeds the $25/$75 guidelines), he/she will need to submit two receipts. This includes both a copy of the original receipt with the total expense amount listed from the individual who collected the money and paid for the total expense, as well as a hand-written or mobile/banking app receipt for the portion paid to the individual. These two receipts provide Reliant with sufficient documentation of the transactions. The grant report should include all details required for the hand-written or mobile/banking app receipts, as detailed above. 


    •  Reliant requires that itemized receipts be submitted for expenses:
      • greater than $75 when purchased in the U.S., except for hotel/lodging receipts, which are required regardless of amount. 
      • greater than $25 when purchased outside the U.S. except for hotel/lodging receipts, which are required regardless of amount. 

    • Receipts should be uploaded into a Google folder and linked to the grant report form.

    • Detailed description of each purchase/support given to confirm church/project fund purpose alignment

    • Project milestones on how the funds supported the goals of the church/ministry describing ministry accomplishments and/or local impact. The milestones can be shared in a paragraph on the grant request form or a prayer letter linked to the form.

    • Significant post-funding changes or problems that should be discussed


     

    Submission...

    Grant reports must be submitted periodically based on the type of grant issued: 

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