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Once the above criteria have been met, and the Designated Grantee has been approved, then any associated church/project funds (whose sole purpose was for Designated Grantee funding) can now be officially created. 

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Guidelines:

• Reliant will refuse any grants that are requested if it determines that the grant is not in line with the approved purpose of the associated church/project fund. 
• Reliant grants cannot be used for any purpose other than those approved by Reliant.
• Reliant may approve charitable grant requests after reviewing all relevant information to determine whether the use of funds by the proposed recipient is consistent with Reliant’s tax-exempt purposes.
• Grant administration and control procedures will vary based upon grant materiality (amount and significance), the nature of the grant recipients’ operations, and the nature of the relationship between Reliant and the grant recipient. ---?Dave explained-Reliant won't accept a personal gift and pass it along to the individual through a grant- all gifts must be received as a donation to Reliant and go through the normal process with admin fees, etc. 
• Reliant will require periodic accounting of the usage of the grant funds.
• Reliant retains the right to withdraw approval of a current grant or to receive a refund of any unexpended grant funds.
• Reliant grants cannot be used to cause any private inurement or improper private benefit to occur.
• Reliant will not act as a conduit of funds for any recipient. Gifts received by Reliant that will be used for grants, will be accepted in accordance with Reliant’s gift acceptance policies and for Board approved purposes.
• Grant funds received by the recipient may only be disbursed to other organizations or individuals in a manner consistent with recipient’s grant agreement with Reliant and pursuant to a written agreement with the ultimate recipient of the funds that ensures full compliance by the ultimate recipient with the grant purposes and the requirements of the policies and procedures.

Acquisition of Information. The elements of the grant process should include at a minimum:

(1)  Adequate description of the charitable and ministry purposes to be served by the project;
(2)  Determination by the Board that such purposes are consistent with the tax-exempt purposes of Reliant and are worthy of funding;
(3)  Detailed project budgets showing expenditures by sufficient line items for the Board to determine the economic efficiency of the project;
(4)  Specific project goals with milestones for monitoring; and
(5)  A commitment by the persons responsible for overseeing the project to comply with Reliant’s reporting and monitoring requirements.

Grant Agreement. Reliant will normally obtain a signed Grant Agreement with the Recipient that summarizes the amount of the grant, the approved usage, and other pertinent information. This Agreement must be signed before any grants will be disbursed.  This requirement may be waived in the case of single payment grants not exceeding $25,000 made to Reliant affiliated churches and ministries in the United States.

Publicize Guidelines. These guidelines shall be presented to all organizations seeking funding from Reliant, and shall be publicized whenever appropriate to Reliant donors.

Reporting:

Periodic Reporting and Monitoring. All approved projects shall be monitored by Reliant management through periodic reporting from the responsible person for each project or grant.

• Reports shall be submitted at least every six months (or within six months of expenditure of single payment grants).
• For ongoing monthly grants, the report is due 30 days after the end of the six month period. (For example, for the six month period of January – June, the report is due by July 30.)
• The reports shall include copies of all corresponding receipts (or substitute evidence) and give detail of exactly how the grant funds were spent.
  • Receipts needed for international expenses incurred over $25
  • Receipts needed for expenses incurred in the United States over $75
• The reports shall include a financial statement current within 30 days reflecting actual expenses in comparison with the projected budget.
• Project milestones should be briefly evaluated and all significant post-funding developments and problems should be discussed.

The Director of Organizational Affairs & Treasurer shall receive and evaluate these reports and refer them to the Executive Director whenever a recommendation to discontinue funding is necessary.

Suspension of future Grants. If the recipient does not supply the necessary/periodic grant support documentation every six months (or within six months of expenditure for single grant payments), Reliant:

• Will suspend all future grant payments until proper support documentation is received.
  • This suspension will be immediatefor single payment grants.
  • For ongoing monthly grants, Reliant may extend a maximum THREE month (90 days) grace period following the six-month reporting date. At which time, all future grant payments will be suspended.
• Reserves the right to obtain a return of granted funds if timely and proper support documentation is ultimately not provided by the recipient.

Reliant Retains Full Discretion. All grant requests shall be funded with the understanding that Reliant retains full and absolute discretion as to grant approvals, and retains the right to discontinue funding at any time that it determines that:

• Periodic reports are not submitted on a timely basis.
• The project goals are not being met or not being adhered to.
• The funds are not being spent according to the grant request.
• In Reliant’s sole discretion for any other reason.

Recipient’s Responsibilities After Receipt of the Grant.
After receipt of the grant, the Recipient will be required to submit reports to the Director of Organizational Affairs & Treasurer of Reliant, which include the following information:

• Financial reports showing how the grant funds were actually spent. 
• Programmatic updates, including project milestones briefly evaluated.
• All significant post-funding developments and problems.

Reports shall be submitted at least every six months (or within six months of expenditure of single payment grants). For ongoing monthly grants, the report is due 30 days after the end of the six month period. (For example, for the six month period of January – June, the report is due by July 30.)

Failure to provide this information will result in a withholding of future funds until information is submitted, and may possibly result in termination of the grant.

Approval:

One-time grants require approval for each submission. 

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