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• As the finance administrator for LT you should have been given permissions to be an approver for the event fund.  See Supervisor Approval for Google formsForms. You are not the supervisor, but you are the signer for the fund, so you would follow the same instructions for approving forms.
• Reliant needs to view and co-sign all contracts such as: housing contracts (if they are outside of the YMCA contract), closing ceremony restaurant contracts, etc. (See see Event Contracts).)  
• Reliant will pay directly for invoices to vendors (ex. rental of sound equipment, payment to sound engineers, band for closing ceremonies, etc.). See Event Accounts Payable Requests and Event Invoices and Payments Requests
• For large purchases (e.g.: online ordering of books or t-shirts, deposits for restaurants, etc.), especially prior to receiving your event advance, please contact Reliant as it could be paid for with a Reliant credit card rather than event advance or event fund reimbursements. See Event purchases prior to receiving event advance.
• Reliant needs a list of all speakers (please add to the Event Speaker Payment Request Form) and their desired honorarium amounts. We need monthly lists of speakers as we make transfers at the end of each month for stipends. See Event Honorariums for Churches and Speakers.
  
  • If your speaker needs help paying for flights, please contact us. We will pay for their flight. You may not reimburse this yourself. If they are a Reliant employee, they may do a travel advance (see Purchasing flights for EventsPayroll Advances).
• There are different rules for reimbursing through the event fund verses event advances. If you chose to reimburse through the event fund, please read Events Gifts Policy before making any purchases for the event.
• If you will have onsite collections (payment for closing ceremonies, shirts, etc. - not LT fees) during your program, please read Event Fee Payments Made By Participant. 
• Please read Additional Payments Collected By LT From Both LT Participants And LT Guests.
• Please ignore any old instructions that may have been created by previous event finance administrators as we change processes often. Please read Solomon instead. 
• Send emails and any questions to LT@reliant.org

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