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• Call Sarah Swann to give her the emergency details 540-998-7741. 

Incidents:

For your protection and the protection of the GCM summer programs and GCM itself you need to document everything.

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• Medical treatment, doctors/hospitals, etc.
• Police involvement
• Employment issues (ex. Being fired)
• Significant moral failures
• Dismissals from program
• Parental issues

Major incidents

Please call the GCM summer program coordinator first to inform them about any major incidents.  After the crisis has calmed down please document all details in an email to the GCM summer program coordinator.  Include in the email details about the incident: dates, all participants and staff involved, who was called, etc.  Continue to follow up with any changes or new developments to the incident as they occur. Please be detailed with what your write as follow-up phone interviews with all parties involved may also be necessary.  The GCM summer programs coordinator will create an incident report to have on file at GCM and will continue to add any additional follow-up information to the report.

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For minor incidents please email the GCM summer program coordinator with the details.  Please include in the email details about the incident: dates, all participants and staff involved, who was called, etc.  Please continue to follow up with any changes or new developments to the incident as they occur. The GCM summer programs coordinator will create an incident report to have on file and will continue to add any additional follow-up information to the report.

Insurance Coverage:

For summer programs in the US, in regards to medical insurance and medical coverage...

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