Emergency:

In the case of an emergency...

• First priority in any medical situation is to treat the participant or staff.
  
  
• Call Parent

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• /Guardian. Emergency contact info can be found on their medical disclosure form

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• on mygcm under your event and the participant’s name.

• Have both medical forms available in case needed

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• . Each participant's medical disclosure forms and medical permission and liability waiver and release forms are located on mygcm under your event and the participant’s name. If you do not have access to internet to find their medical form, call Sarah Swann 540-998-7741

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• .

• Call Sarah Swann to give her the emergency details 540-998-7741. 

Incidents:

For your protection and the protection of the GCM summer programs and GCM itself you need to document everything.

Please inform the GCM Summer Programs Coordinator regarding ANY incidents (big and small) with participants, interns, staff or parents.  At GCM, we receive the phone calls from parents/guardians when incidents arise so please keep us in the loop so we know how to answer their questions.

Incidents include but are not limited to…

• Medical treatment, doctors/hospitals, etc.
• Police involvement
• Employment issues (ex. Being fired)
• Significant moral failures
• Dismissals from program
• Parental issues

Major incidents

Please call the GCM summer program coordinator first to inform them about any major incidents.  After the crisis has calmed down please document all details in an email to the GCM summer program coordinator.  Include in the email details about the incident: dates, all participants and staff involved, who was called, etc.  Continue to follow up with any changes or new developments to the incident as they occur. Please be detailed with what your write as follow-up phone interviews with all parties involved may also be necessary.  The GCM summer programs coordinator will create an incident report to have on file at GCM and will continue to add any additional follow-up information to the report.

Minor incidents

For minor incidents please email the GCM summer program coordinator with the details.  Please include in the email details about the incident: dates, all participants and staff involved, who was called, etc.  Please continue to follow up with any changes or new developments to the incident as they occur. The GCM summer programs coordinator will create an incident report to have on file and will continue to add any additional follow-up information to the report.

Insurance Coverage

For summer programs in the US, in regards to medical insurance and medical coverage...

GCM does not carry supplemental insurance coverage for any of the U.S. summer program participants.  Participants would be covered by their personal medical insurance.  For  For additional information, review the GCM medical permission and liablility waiver and release form that each participant has to sign in order to participate in the program.

For international summer programs, in regards to medical insurance and medical coverage..coverage…

GCM carries a short-term supplemental insurance coverage that supplements, but does not replace their personal medical insurance.  We will provide the summer program director with all the insurance cards and documents that they would need if something were to happen.  The summer program director will be responsible for sharing the information of what is and what is not covered by the supplemental insurance to each participant.  For additional information, review the STM GCM medical permission and liability waiver and release form that each participant has to sign in order to participate in the program.