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In the Collegiate Review stage, the Collegiate Reviewer(s) will receive an email from Reliant saying they have a participant whose application warrants follow-up with the local pastor/spiritual reference.   (This means they found a concerned participant that warrants follow-up with the local pastor/spiritual reference and necessitates a meeting one on one with the participant to discuss the concerns.) In those cases, here are the steps that we suggest the Collegiate Reviewer(s) take.

• Text Contact the local pastor or spiritual reference listed on the application to set up a time to discuss the concerns. As a note, we do not involve students or student leaders in these conversations about the applicant.
• Call and talk through the concerns with the pastor/spiritual reference and explain the below expectations.
  • Ask them to help you know more about who the person is and what you would be getting into by accepting them into the program.
  • Discuss specific questions that you would want them to ask the participant in regards to the specific concerns.
  • Remind them to take notes and report back via email so that we have written documentation about how we handled the concern.
  • Explain the process to them so that they know what our expectations are:
    • We are asking them to follow up one on one with the concerned participant and discuss the concerns in more detail. We want to explain to the participant that we care about them and our heart is to help them have a good experience during the program and we want to figure out the best place for them if that's to attend or not to attend the program.
    • If we feel like the best place is the attend the program, then let them know there will likely be conditions put in place for them to follow (for example meeting with a staff member bi-weekly for accountability and/or asking them to refrain from what they are doing, etc.) and make sure that they are willing to agree to those conditions.
    • Let the participant know that if we decide to move forward with acceptance, they will be receiving a conditional email. The email will sound more formal and perhaps a little intense and will list policies and conditions that we are asking them to agree to follow. The wording on the email has been created for liability reasons so it will sound more legal and less friendly so we just want to let them know so that they are not surprised by the way it is worded.

• After the call with the local pastor or spiritual reference, send an email to them explaining everything that was just discussed over the phone again as a way to remind them in written form what you discussed. Ask them to report back details from the conversation with the participant by replying back to this email so that we have it documented in written form the student's responses and the pastor/spiritual reference's recommendation of whether or not they feel like we should accept the participant.