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International Bonuses will now be now as International Expense Allowances! For the most part, the process and policies remain the same, but we have updated the form and this page to provide better clarity, instructions, and process. |
(New!) International Expense Allowance Request Form
Complete the form below and share it with international@reliant.org as well as your supervisor (if supervisor approval is required).
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See below for more details on :
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General Principles
- Expense Allowances are for larger expenses that are not expected to come from your monthly salary.
- They may be related to your ministry, but are considered personal (and taxable) by the IRS.
- Allowance are for a specific purpose, but do not require receipts.
- They do not replace the responsibility to budget and save.
- International Expenses Allowances are submitted to international@reliant.org (not Payroll or Reimbursements)
Timing and Deadlines
Requests sent in by the 16th of the month will be paid on the following month's paycheck. If you need the funds sooner, you may request that on the form (see Form Instructions below).
Allowance Submitted | Allowance Paid |
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January 17-February 16, 2023 | March 15, 2023 |
February 17-March 16, 2023 | April 15, 2023 |
Types of Allowances
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*The provision for savings in your salary should be sufficient to cover expenses lower than $500. If this is not the case, please reach out about your current support goal. **If these an expense is already included in your monthly salary, you may request a salary advance to make a large up-front payment. |
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Form Instructions
Here is a step-by-step guide to answer FAQs about the fields on the form. Each dropdown corresponds to a section on the form.
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Name: This is the name of the person whose paycheck the bonus should be added to. Please do not put two people's name. If you are a couple, and both spouses would like a portion of the bonus, you will need to fill out a separate form for each spouse with the desired amount. Fund Number: The MTD fund you are responsible for. What is your ordination status? : This helps us determine how much Social Security taxes to add to the bonus, if applicable. You will need to choose a dropdown option.
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What paycheck would you like this bonus to be added to? : The form should default to the next available paycheck. Allowances must be requested by the 16th of the month to appear on the following months paycheck. You may choose a later date if you want. Do you need the money before your next paycheck? : Select "Yes" if you need your funds early. Typically, we can advance the funds within 5 business days, or by the date requested. In cases of more urgent need, there may be a $10 charge to the MTD fund. By what date do you need the funds : If you select that you need the funds early, you will need to enter the date by which you need the funds. This will determine if we can include it in a normal batch of processing, or if it is a more urgent need. |
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What type of Expense are you submitting? : All allowances should fall into one of the categories mentioned. Select the one that describes your need. Give any additional information about this expense : This is only required for Hardship Allowances, but you are welcome to include any additional information that you think might be helpful for Reliant. What amount do you need? : Enter the dollar amount that you are requesting. Additional Allowance for Social Security of FICA Bonus : This defaults yes, because we highly recommend included an allowance for social security contributions. The amount is based on your previous selection of ordination status. You can see the amount to be added in the cell to the right.
Additional Allowance for Federal Income Tax : This defaults to 10%, but you are encouraged to think through your own federal tax obligations and change as necessary. For larger allowances, you should consider how this will affect your annual taxes and may need or want to select a higher percentage. |
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Total Amount (with taxes included) : The total allowance with additional amounts for Social Security and Federal Income Tax based on your selections Paycheck Date : Your allowance will be added to this paycheck as taxable wages. To be Advanced : This is only the allowance amount, without taxes. The full amount will still be on your next paycheck, but there will be an "After tax deduction" of the amount you were advanced, so that you are not paid twice. By : This is the date that you indicated you need the funds advanced. You may receive them before this date. In general, try to give us at least 5 business days for processing. |
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Supervisor Approval : Vehicle, Moving and Hardship Allowances require Supervisor Approval. The form will only show this line if you have selected one of those options. Reliant International Approval : All Allowances must be approved by the International Program Team. Additional Director Approval : For allowances above a certain amount, the International Team will get approval from a Director. |