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Please note that all bonuses below will be paid out subject to funds available in the MTD account for which the missionary is responsible, and would become backpay if the fund does not have enough funding to pay the bonus completely. Additionally, it is your responsibility to understand how a large bonus might affect your taxes in the United States or in your foreign location. In the event that your bonus will cause a large tax burden, you may consider spreading out your bonus or requesting additional funds to cover the taxes. |
Submitting a Bonus Request
International Bonuses will now be now as International Expense Allowances! For the most part, the process and policies remain the same, but we have updated the form and this page to provide better clarity, instructions, and process. |
(New!) International Expense Allowance Request Form
Complete the form below and Complete the International Bonus Request Form and email or share it with international@reliant.org as well as your supervisor (if supervisor approval is required). Please see Tips for Filling out the International Bonus Form page to learn more about how to fill out the form.
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General Principles
Expense Allowances
- are for larger expenses that are not expected to come from your monthly salary.
- may be related to your ministry, but are considered personal (and taxable) by the IRS.
- are lump-sum amounts for a specified purpose, but do not require receipts.
- do not replace the responsibility to budget and save.
Types of Allowances
Settling-In
- Generally 2 months of salary received on the 15th of the month before launching overseas
- Covers expenses such as apartment deposits, house furnishing, appliances, etc
- A second settling-in allowances may be submitted during the first year if needed
Moving
- If you move locations during your overseas assignment.
- Covers expenses such as apartment deposits, moving company fees, new furnishings, etc.
Hardship
- Large one-time needs that are not included in your monthly salary
- Expense must be at least $500*
- Ex : Medical Deductible on a furlough year
- Ex : Local taxes paid annually in your host country**
- Ex : School fees for kids paid annually or bi-annually**
- Ex : If your visa requires a large amount of balance in your bank account.
*The provision for savings in your salary should be sufficient to cover expenses lower than $500. If this is not the case, please reach out about your current support goal.
**If these an expense is already included in your monthly salary, you may request a salary advance to make a large up-front payment.
Vehicle
- For purchasing a motor vehicle in your country of service, including a car or moped.
- If you own a vehicle overseas, you will be required to carry minimum liability coverage.
Re-entry
- For workers returning to the US permanently
- A month salary for every year on the field.
- Covers expenses related to settling back in the US
Form Instructions
Here is a step-by-step guide to answer FAQs about the fields on the form. Each dropdown corresponds to a section on the form.
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Name: This is the name of the person whose paycheck the bonus should be added to. Please do not put two people's name. If you are a couple, and both spouses would like a portion of the bonus, you will need to fill out a separate form for each spouse with the desired amount. Fund Number: The MTD fund you are responsible for. What is your ordination status? : This helps us determine how much Social Security taxes to add to the bonus, if applicable. You will need to choose a dropdown option.
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What paycheck would you like this bonus to be added to? : The form should default to the next available paycheck. Allowances must be requested by the 16th of the month to appear on the following months paycheck.
Do you need the money before your next paycheck? : If you have an immediate need for funds, we can advance the funds within 5 business days, or by the date requested. In cases of more urgent need, there may be a $10 charge to the MTD fund. This is considered a salary advance, so the allowance will appear on the following month's paystub, but you will receive the funds early. Any allowances for taxes will not be advanced. By what date do you need the funds : If you select that you need the funds early, you will need to enter the date by which you need the funds. This will determine if we can include it in a normal batch of processing, or if it is a more urgent need. |
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What type of Expense are you submitting? : All allowances should fall into one of the categories mentioned. Select the one that describes your need. Give any additional information about this expense : This is only required for Hardship Allowances, but you are welcome to include any additional information that you think might be helpful for Reliant. What amount do you need? : Enter the dollar amount that you are requesting. Additional Allowance for Social Security of FICA Bonus : This defaults yes, because we highly recommend included an allowance for social security contributions. The amount is based on your previous selection of ordination status. You can see the amount to be added in the cell to the right.
Additional Allowance for Federal Income Tax : This defaults to 10%, but you are encouraged to think through your own federal tax obligations and change as necessary. For larger allowances, you should consider how this will affect your annual taxes and may need or want to select a higher percentage. |
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Total Amount (with taxes included) : The total allowance with additional amounts for Social Security and Federal Income Tax based on your selections Paycheck Date : Your allowance will be added to this paycheck as taxable wages. To be Advanced : This is only the allowance amount, without taxes. The full amount will still be on your next paycheck, but there will be an "After tax deduction" of the amount you were advanced, so that you are not paid twice. By : This is the date that you indicated you need the funds advanced. You may receive them before this date. In general, try to give us at least 5 business days for processing. |
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Supervisor Approval : Vehicle, Moving and Hardship Allowances require Supervisor Approval. The form will only show this line if you have selected one of those options. Reliant International Approval : All Allowances must be approved by the International Program Team. Additional Director Approval : For allowances above a certain amount, the International Team will get approval from a Director. | |||||||||||||||||||||||||||||||
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Timing of BonusesAll bonus requests must be sent to international@reliant.org by the 16th of the month to be processed on the following paycheck (example: submit to Reliant by May 16th to be paid the bonus on June 15 paycheck). If the funding is needed prior to the next paycheck, the staff member may request a Payroll Advance that would be processed within 3-5 business days for a cost of $10 to the MTD account for which the missionary is responsible. The bonus request form must have already been sent to international@reliant.org and received approval prior to any payroll advances being approved for payment by the Employment Services department. Supervisor Approval
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