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These instructions are for international travel. For travel within the U.S, see Per Diem (U.S.) |
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The Per Diem form for international travel allows field workers to request a set amount for Lodging and/or Meals (and small Incidental expenses) without having to save receipts and reimburse individual costs for these items on a regular reimbursement form. In most cases, the International Per Diem form is to be used for ministry travel outside of the United States for a period of 3 days or longer (although if you have a shorter trip and prefer to use Per Diem, that may be an option.)
The International Travel Per Diem form will ask you to list the Foreign Destination of your travel (city, country, region). Spouses and children costs are also eligible for Per Diem. A spouse's Per Diem may be taxable and recovered through an Expense Recovery Bonus (ERB) if the spouse is not a Reliant field worker or is not serving in a ministry role on the trip. Children's Per Diem costs are taxable and recovered through an ERB. Associates submitting the Per Diem form would not be eligible for taxable per diem recovered through an Expense Recovery Bonus.
Reliant requests that a field worker only requests the amount of Per Diem necessary for their actual expenses.
If the lodging costs a field worker incurs exceed the allowable International Per Diem amount, it is possible to request reimbursement rather than Per Diem for these costs. Lodging receipts are required if submitting for reimbursement. Lodging receipts will be reviewed by Reliant to determine if they are reasonable and necessary and if they are allowable under the U.S. Dept of State International Lodging expense guidelines. There is a special tab for these lodging reimbursements included within the International Per Diem Request Form. A field worker may choose to use a regular reimbursement form for these lodging costs.
The International Per Diem Meals & Incidents rate is meant to cover food and small incidentals such as tips for hotel staff. International Field workers may also reimburse travel expenses such as cab fare or a train ticket. There is a special tab for these travel reimbursements included within the International Per Diem Request Form, which may also be used for higher travel costs such as a flight or travel expenses over $75, as long as the proper receipts (and flight itinerary if applicable) are provided. A field worker may also choose to use a regular reimbursement form for these travel costs.
Additional Approvals
Please use the designated box on the Per Diem form to confirm that you have discussed the trip with your supervisor and that they approve of the trip.
The Reimbursements Team may notify the program team or request further approval from a Reliant Central Program Team Lead. This means that your liaison or another member of the program team may reach out to you or your supervisor for additional details, update a job description, or request another form such as the Travel Notification Procedure.
Submission & Processing
We can only pay International Per Diem up to a maximum of 30 days before the first day of use.
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International Per Diem may also be used for ministry travel companions and 3rd parties serving in a ministry role. In most cases, these International Per Diems must be paid for out of a Reliant Ministry Department Fund (non-MTD fund) such as a church fund or mission trip fund. Certain restrictions apply, so contact us at reimbursements@reliant.org for details. |
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