Welcome to Solomon!

Enter the Access Code below

Access code is invalid

Solomon Logo

Versions Compared

Old Version 3

changes.mady.by.user Sarah Swann

Saved on

compared with

New Version 4

changes.mady.by.user Sarah Swann

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Excerpt

UI Button
title2023 U.S. Per Diem Form
urlhttps://docs.google.com/spreadsheets/d/1YbtdU4VBfaiW1btEbkVGECHx9i7QIAZgsEuu-KmM0VE/copy

A Per Diem is a daily allowance for meals and incidentals a Field Worker can use when traveling for their Reliant role for a period of 5 or more days. 

Some examples of when you might want to request a Per Diem include: 

  • MTD Trips
  • Conferences
  • Mission Trips
  • Furlough

Incidentals

Incidentals are small expenses related to travel that may be difficult to track and itemize on a reimbursement form. These include:

  • Tips
  • Taxis
  • Public Transportation
  • Laundry

Lodging

A Lodging Per Diem is a daily allowance for lodging that a Field Worker may request when they will be traveling for their Reliant role for a period of 15 or more days. This Lodging Per Diem requires additional approvals, and the rate will be determined between Reliant and the Field Worker's partner church.  To inquire about this option, please send an email to reimbursements@reliant.org. In most cases, lodging is reimbursable with a receipt, so that is the preferred method of handling Lodging costs. See Travel See Reimbursement and Expense Recovery Bonus Standard for more details on reimbursing Lodging costs.

General Per Diem Rate

For Reliant Field Workers traveling 5 days or longer (within the US), the Per Diem rates are as follows. 


MealsIncidentals
Reliant Field Worker Only$45 per day$10 per day
Reliant Field Worker + Spouse$85 per day$20 per day
Children$35 per day, per child

$10 per day, per child


Info

Associate Field Workers are eligible for per diem for themselves during the active conduct of ministry, but they are not eligible for per diem for a spouse or children.

Additional Approvals

Please use the designated box on the Per Diem form to confirm that you have discussed the trip with your supervisor and that they approve of the trip.  

The Reimbursements Team may notify the program team or request further approval from a Reliant Central Program Team Lead. This means that your liaison or another member of the program team may reach out to you or your supervisor for additional details, update a job description, or request another form such as the Travel Notification Procedure. 

Submission & Processing

  • One form is meant to cover one month or less of Per Diem.
    • Example: If you would like to request Per Diem for your summer program, you will submit one form for May, one for June, one for July, and one for August.
  • We can only pay Per Diem up to a maximum of 30 days before the first day of use. 
    • Example: Reliant would be able to pay Per Diem on June 20th for Per Diem requests for May, June, and July. However, the Field Worker would have to wait until July 20th for Reliant to pay out an August Per Diem.
  • Also, when processing, we categorize Per Diem amounts as Meals and as Taxable for any children's expenses.  

...