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UI Expand
titleFamily Expenses

Family Expenses

Travel, event/conference/training, and meal expenses related to a Reliant employee's immediate family members (i.e., spouses that are not also a Reliant employee/associate and/or children) that coincide with a field staff's job or ministry may be eligible for recovery, typically only as an ERB. When submitting an expense for a non-employed spouse or child(ren), subtract those family expenses from any other costs on the receipt and enter those family expenses as a separate expense line on the form.

UI Expand
titleNon-Employed Spouse Expenses

If a spouse is an employee or associate of Reliant, the spouse's ministry-related expenses should be submitted directly by the employee/associate spouse. If a spouse is not an employee or associate of Reliant, the spouse's expenses for travel, event/conference/training, or meal attendance may be recovered through an ERB if the presence of the spouse on the ministry trip is deemed important and valuable to the success of the ministry trip. If there is a bonafide business/ministry reason for spousal attendance–meaning the spouse's attendance is required and the spouse has a direct role in the ministry being conducted on the trip--the field worker may request a non-taxable reimbursement along with an explanation of the bonafide business/ministry reason for the spouse's required attendance.


UI Expand
titleChildren Expenses

Children's travel, event/conference/training, and meal expenses are subject to the same general criteria as non-employed spousal expenses. However, reimbursement of expenses for children is less common because the accompaniment of children on ministry trips is less frequently considered job-related. For children's expenses to be eligible for recovery through an ERB, a child must have resided in the home for at least half the calendar year (to be claimed as a dependent on taxes). 

Typically, events/conferences/trainings that qualify for expense submission recovery as an ERB through Reliant are when children's participation is required and where the events are specifically geared to the education or care of the family as a whole or for individual family members.  The event would not qualify as an eligible expense for submission for either an ERB or reimbursement for family member costs if the family member is simply in childcare and not actively participating in the event as childcare is not an eligible expense for submission.

On the rare occasions when there is a bonafide business/ministry purpose for the child's attendance on the trip--meaning the child's attendance is required and the child has a direct role in the ministry being conducted on the trip--the field worker may request a non-taxable reimbursement along with an explanation of the bonafide business/ministry reason for the child's required attendance.

As a reminder, Reliant currently offers Child-Care Reimbursement through our Cafeteria Plan (tax-saving benefit). 


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