Page History
...
Receipts must include the following itemized details:
- What was purchased
- Total amount paid
- Date
- Name of the company (or person) that was paid
- Name of field staff (if applicable, such as for a flight, hotel, rental car, etc.)
- If there are multiple types of expenses on one receipt then the expenses should be separated by category on the expense submission form. If the amount that is being submitted on the expense form is less than the amount for the item listed on the receipt that is submitted, please add a note to the top of the receipt explaining why the request for submission is a different amount.
Anchor Shared Shared Anchor Hand-Written Hand-Written
...
Expense Category | Summary of Allowable Costs | Key Details | ||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Furniture & Décor | To the extent the furniture and décor are required to perform ministry responsibilities, recoverable as 75% nontaxable Reimbursement and 25% taxable ERB. |
| ||||||||||||||||||||||||||||||||
Meals & Hospitality (not associated with a ministry trip)
| Meals for ministry contacts, donors, and group events Groceries for prepared meals for ministry purposes One-time special event/celebration meals with co-workers that are out of the ordinary can be submitted through reimbursement Dormitory meal plan passes, when used exclusively for conducting ministry per Reliant worker role (for example on a college campus), can be reimbursed at a max of $480 for a semester pass. |
| ||||||||||||||||||||||||||||||||
Books | Books that are ministry-related (they do not need to be religious in nature). |
| ||||||||||||||||||||||||||||||||
Continuing education courses Course-related books Associated Fees Some other continuing education expenses can also be recovered through an Expense Recovery Bonus, such as school-required health checks and immunizations and related travel costs associated with continuing education. |
| |||||||||||||||||||||||||||||||||
Counseling | Counseling is not eligible for reimbursement or ERB. Short-term counseling is available through Reliant's Employee Assitance Program for those enrolled in Reliant's insurance. | |||||||||||||||||||||||||||||||||
Gift-giving is sometimes required to further the ministry of Reliant. Gifts purchased must be clearly ministry-related and also help further that specific Reliant ministry. Gifts must have an intended recipient determined at the point of purchase. Gifts may not be purchased more than 30 days before the date they will be given to the intended party. Gifts cannot be personal in nature (such as for a birthday, baby, wedding, graduation, etc.) There is an annual limit for the amount of gift given per person per year. |
| |||||||||||||||||||||||||||||||||
Gift Cards | A gift card given by a Reliant employee to donors may be reimbursed with a valid ministry purpose, but annual limits for giving (see "gifts" above) apply. As a Standard, Reliant does not allow field staff to give gift cards to other field staff (employee or associate). |
| ||||||||||||||||||||||||||||||||
Moving Costs | Moving costs are not reimbursable through expense submission. A moving bonus is available for moving costs incurred while moving from one U.S. ministry location to another U.S. ministry location. |
| ||||||||||||||||||||||||||||||||
Professional Fees | Professional fees paid to companies, agencies, or individuals for services necessary to conduct ministry are reimbursable.
|
| ||||||||||||||||||||||||||||||||
Recreation Expenses | Use discretion when submitting requests for reimbursement of recreation expenses. Reliant will carefully review such requests but will not reimburse expenses that are not clearly ministry-related (such as recreation for general fellowship) and that do not follow the Standards for reasonable, necessary, etc. |
| ||||||||||||||||||||||||||||||||
Subscriptions and Dues |
| |||||||||||||||||||||||||||||||||
Supplies | Due to the different job responsibilities of Reliant Employees, the types of supplies used for ministry purposes are vast and varying. It is the field worker's responsibility to use discretion when purchasing supplies to ensure the items are truly reasonable and necessary for ministry expenses. |
|
...