Page History
...
Expense Category | Summary of Allowable Costs | Key Details | ||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Hotel/Lodging | Up to $250/night for ministry trips |
| ||||||||||||||||||||||
Flight | Airfare Baggage Seat upgrade, if needed TSA pre-check or CLEAR |
| ||||||||||||||||||||||
Rental Car/Borrowed Car |
|
| ||||||||||||||||||||||
Mileage/Carpooling | Mileage for necessary ministry-related trips in excess of 50 miles each way (which is already included in the support goal bonus). |
| ||||||||||||||||||||||
Parking & Tolls | Parking costs of more than $10 when conducting ministry work in a location that is not the local place of work. Parking costs incurred during travel (airport parking costs, hotel or conference center parking, etc.) Parking permits at the primary place of ministry can be recovered through an ERB. Tolls when traveling on a ministry trip are reimbursable. |
| ||||||||||||||||||||||
Other Transportation | Taxi, bus, rideshare, train, water transportation, etc., when traveling on a ministry trip | |||||||||||||||||||||||
Covid Testing | Mandated testing for COVID in order to travel | Only testing not covered by Reliant's health plan can be reimbursed. | ||||||||||||||||||||||
Visa and Passport | Mandatory fees paid to regulatory agencies and governing bodies
|
| ||||||||||||||||||||||
Vaccinations and Immunizations (short-term international trips) | Vaccinations and immunizations required for international travel (taxable ERB) Certain medications required for international short-term travel related to mission trips are reimbursable |
| ||||||||||||||||||||||
Meals During Travel | Meals during ministry trips |
| ||||||||||||||||||||||
Internet Access During Travel | Charges for internet and email fees while traveling for ministry purposes. |
| ||||||||||||||||||||||
Weddings and Funerals | If the criteria (under Key Details) for the wedding/funeral are met, then airfare, mileage, lodging, rental cars, meals, and other travel-related expenses, etc., can be reimbursed. |
| ||||||||||||||||||||||
Conferences and Event Fees | As a general rule, most conferences, retreats, and events are reimbursable as long as the field workers substantiate why attendance at the event was necessary for their current ministry role. |
| ||||||||||||||||||||||
Mission and Outreach Trips | The fee(s) for the Mission and Outreach Trip are reimbursable. |
| ||||||||||||||||||||||
Spiritual and Ministry Planning Retreats | Spiritual and Ministry Planning Retreats are intended to be dedicated, focused, and intentional times of immersion in the Word, prayer, and/or ministry preparation. Costs associated with the retreats may be reimbursed with pre-approval on a Personal Development Plan. |
| ||||||||||||||||||||||
Event Facility Rental | For rental facilities related to events: Room rental for an event, park shelter rental, etc. for rentals related to event facilities. (Typically reimbursed through a project fund.) |
...
Expense Category | Summary of Allowable Costs | Key Details | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
Office Supplies | Due to the different job responsibilities of Reliant Employees, the types of office supplies used for ministry purposes are vast and varying. It is the field worker's responsibility to use discretion when purchasing supplies to ensure the items are truly reasonable and necessary for ministry expenses. |
| ||||||||||
Office Rent | Office rent is reimbursable when used exclusively for ministry purposes. An A rental office that is only partially used for ministry purposes cannot have rent reimbursed through Reliant. |
| ||||||||||
Rental Office Renovations and DécorRenovations | A rental office that is only partially used for ministry purposes cannot have renovations reimbursed through Reliant. |
Paint for walls can be reimbursed. Lighting, décor, and plants can be recovered through an ERB. Please keep expenses under $200 per item. For carpet or flooring, please call the Reliant office for pre-approval
| ||||||||||
Postage/Shipping/Fax | Postage, fax, and shipping expenses associated with your ministry role are reimbursable. |
| ||||||||||
Printing & Copies | Printed prayer letters, magnets, photos, signs, booklets, copies, etc. |
...
Expense Category | Summary of Allowable Costs | Key Details | ||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Furniture & Décor | To the extent the furniture is and décor are required to perform ministry responsibilities, recoverable as 75% nontaxable Reimbursement and 25% taxable ERB. |
| ||||||||||||||||||||||||||||||||
Meals & Hospitality (not associated with a ministry trip)
| Meals for ministry contacts, donors, and group events Groceries for prepared meals for ministry purposes One-time special event/celebration meals with co-workers that are out of the ordinary can be submitted through reimbursement Dormitory meal plan passes, when used exclusively for conducting ministry per Reliant worker role (for example on a college campus), can be reimbursed at a max of $480 for a semester pass. |
| ||||||||||||||||||||||||||||||||
Books | Books that are ministry-related (they do not need to be religious in nature). |
| ||||||||||||||||||||||||||||||||
Continuing education courses Course-related books Associated Fees Some other continuing education expenses can also be recovered through an Expense Recovery Bonus, such as school-required health checks and immunizations and related travel costs associated with continuing education. |
| |||||||||||||||||||||||||||||||||
Counseling | Counseling is not eligible for reimbursement or ERB. Short-term counseling is available through Reliant's Employee Assitance Program for those enrolled in Reliant's insurance. | |||||||||||||||||||||||||||||||||
Gift-giving is sometimes required to further the ministry of Reliant. Gifts purchased must be clearly ministry-related and also help further that specific Reliant ministry. Gifts must have an intended recipient determined at the point of purchase. Gifts may not be purchased more than 30 days before the date they will be given to the intended party. Gifts cannot be personal in nature (such as for a birthday, baby, wedding, graduation, etc.) There is an annual limit for the amount of gift given per person per year. |
| |||||||||||||||||||||||||||||||||
Gift Cards | A gift card given by a Reliant employee to donors may be reimbursed with a valid ministry purpose, but annual limits for giving (see "gifts" above) apply. As a Standard, Reliant does not allow field staff to give gift cards to other field staff (employee or associate). |
| ||||||||||||||||||||||||||||||||
Moving Costs | Moving costs are not reimbursable through expense submission. A moving bonus is available for moving costs incurred while moving from one U.S. ministry location to another U.S. ministry location. |
| ||||||||||||||||||||||||||||||||
Professional Fees | Professional fees paid to companies, agencies, or individuals for services necessary to conduct ministry are reimbursable.
|
| ||||||||||||||||||||||||||||||||
Recreation Expenses | Use discretion when submitting requests for reimbursement of recreation expenses. Reliant will carefully review such requests but will not reimburse expenses that are not clearly ministry-related (such as recreation for general fellowship) and that do not follow the Standards for reasonable, necessary, etc. |
| ||||||||||||||||||||||||||||||||
Subscriptions and Dues |
| |||||||||||||||||||||||||||||||||
Supplies | Due to the different job responsibilities of Reliant Employees, the types of supplies used for ministry purposes are vast and varying. It is the field worker's responsibility to use discretion when purchasing supplies to ensure the items are truly reasonable and necessary for ministry expenses. |
|
...