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Hand-Written Receipts

On the rare occasion when a field staff is unable to obtain a formal itemized receipt, hand-written receipts are acceptable, as long as they contain the following information:

• Name of field staff
• What was purchased
• Total amount paid
• Date
• Type of payment (check #, cash, etc)
• Name of the store (or individual) who received the money (; please also include contact info (phone/email) if payment was made to an individual)
• A verification statement from a worker at the a store /or an individual who received the money was paid for their service should also be included on the written receipt, along with a signature to verify the statement. Example statement: “I, name, received this money from name to cover the cost of expense in which they participated, or purchased from me, etc. on this date. -Signature”. Or  Or the field staff can have the person email the verification statement needed from their personal email address (instead of receiving their signature in person) and attach a copy of that email along with the handwritten receipt when submitting the expense
  • Example statement: “I, name, received this money from name to cover the cost of expense in which they participated, or purchased from me, etc. on this date. -Signature”.