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Key Change to the Standard: Under the previous policy and standard, approved late submissions were automatically considered taxable wages. Going forward, that will no longer be the case. Approved late submissions will be treated like any other expense regarding taxability. Therefore, if an expense Reimbursement would typically be considered non-taxable, it will remain non-taxable if approved for a late submission. Supervisor approval is now required for late submissions. |
Please review the table below for more details on the timing of receiving Reimbursement/bonus funds based on the submission date.
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Anchor Lack of Funding Lack of Funding
| Lack of Funding | |
| Lack of Funding |
Lack of Funding for Reimbursements and
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Expense Recovery Bonus (ERB)
If the funding source (i.e., MTD account or project fund) lacks sufficient monies to cover the submitted expense, then the expense submission is considered a back reimbursement or back pay, as described below.
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Reliant will pay approved Reimbursements and ERBs following Reliant's Order of Pay. While Order of Pay considers a variety of additional payroll-related elements, expense submissions follow this order:
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It is Reliant's intention that the ERB will eventually be routed through our payroll process (as shown below). However, Reliant has not fully integrated our processes into the new system. Therefore, the explanation for order of pay below is what we expect to occur soon once the process has been integrated. Until then, the ERBs will remain in the Reimbursement category and follow the order of pay for Reimbursements and Back Reimbursements, respectively. |
- Current ERB
- Back Pay (if applicable), including any previously submitted ERB waiting for funding, as long as the bonus remains eligible for Back Pay (See Back Pay for ERB above for more detail)
- Back Reimbursements (formerly known as cabinet expenses), meaning unpaid Reimbursements waiting for funding and paid in the order they were received, as long as the Back Reimbursements remain eligible for Reimbursement (See Back Reimbursements above for more detail)
- Current Reimbursement (Again, reimbursements are paid in the order they are received)
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