Page History

Hand-Written Receipts

On the rare occasion when a field staff is unable to obtain a formal itemized receipt, hand-written receipts are acceptable, as long as they contain the following information:

• Name of field staff
• What was purchased
• Total amount paid
• Date
• Type of payment (check #, cash, etc)
• Name of the store (or individual) who received the money (please also include contact info (phone/email) if payment was made to an individual)
• A verification statement from a worker at the store/individual who received the money should also be included on the written receipt along with a signature to verify the statement. Example statement: “I, name , received this money from name  to cover the cost of expense in which they participated, or purchased from me, etc. on this date. -Signature”. Or the field staff can have the person email the verification statement needed from their personal email address (instead of receiving their signature in person) and attach a copy of that email along with the handwritten receipt when submitting the expense.

Receipts for Shared Expenses

If a Reliant field staff pays an individual for a portion of an expense that requires a receipt (and the portion exceeds $75), he/she will need to submit two receipts.  This includes both a copy of the original receipt with the full expense amount listed from the individual who collected the money and paid for the full expense, as well as a hand-written or mobile/banking app receipt for the portion paid to the individual. These two receipts provide Reliant with sufficient documentation of the transactions. The expense submission should include all details required for the hand-written or mobile/banking app receipts as detailed above.