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UI Expand
titleAlternative Expense Submission Types
  • Expense Advance: Field staff may request advance payment for anticipated reimbursable expenses through an "Expense Advance." Advances are not available in all cases but cases but will be considered for approval on a case-by-case basis.
  • Per Diem: Field staff may request per diem while traveling, opting to receive a daily set amount for travel expenses (lodging and meals), instead of submitting individual expense receipts for those travel expenses. 
  • Grant: For expenses related directly to a ministry project fund, field staff and associates also have the option of requesting payment through a "Grant" rather than a project fund Reimbursement. (See Reimbursements vs. Grants for more details.) Grants are typically used for the expense of an item that will belong to the broader ministry/project on a long-term basis. 
  • Support Goal: Certain recurring monthly expenses (e.g., monthly mobile phone service costs) can only be recovered by submitting an updated support goal. We encourage employees to use this benefit to offset recurring monthly costs. Associates are not eligible for this benefit and therefore , therefore, will not be able to recover certain recurring monthly expenses.

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UI Expand
titleFamily Expenses

Family Expenses

Expenses incurred related to a Reliant employee's family members (spouses that are not also a Reliant employee/associate and/or children) that coincide with a field staff's job or ministry may potentially be eligible for recovery, but typically only as a taxable expense. If unsure if the family costs are recoverable, prior to purchase, please submit a pre-approval form.

As a reminder, Reliant does currently offer Child-Care Reimbursement through our Cafeteria Plan (tax-saving benefit). 

UI Expand
titleSpouse attendance

Expenses incurred by a Reliant associate spouse when they fully participate in an activity related to the Reliant employee's ministry role are reimbursable under most circumstances.  If the spouse divides time between ministry participation and personal time, the spouse’s event expenses may be eligible as a taxable ERB.

If a spouse is not employed or an associate with Reliant, their conference fee will always be taxable and recovered through an ERB when the presence and participation of the spouse are requested by your local church or ministry.


UI Expand
titleFamily attendance

Family can be an instrumental part of daily ministry activities and are encouraged to participate in specific family-friendly events. For children's expenses to be eligible for recovery through an ERB, a child must have resided in the home for at least half the year and is either:

  • Under the age of 19 at the end of the year in which the event occurs;
  • Under the age of 24 at the end of the year in which the event occurs, and is a full-time student
  • A child with permanent disabilities who relies on you on a daily basis. 



UI Expand
titleProject Fund Expenses

Project Fund Expenses

In addition to individual MTD accounts, Reliant also manages funds for ministries, non-profits, and churches. When an expense is not related directly to a field staff's specific job role but is more closely aligned to a project or ministry, a project fund Reimbursement can be submitted. Reimbursements from a project require all the same documentation as those from an MTD account and are processed according to the same submission deadlines. Project fund reimbursements also require approval by a designated signer for the fund. 

These types of Reimbursements are paid directly from the project fund, based on available funds as well as based on the order in which they were received. The MTD account balance the field staff is responsible for does not incur the expense for these reimbursed costs (therefore the order of pay from the MTD account does not apply) so it is possible for an employee who has back pay and back Reimbursements to receive payment for a Reimbursement that was submitted to be paid from a project fund. Reliant pays project fund Reimbursements if there are available funds in the project fund. It is possible for a project fund to accumulate back Reimbursements. (See Project Fund Reimbursements for more details.) 

If an expense being submitted through a project fund will be owned, stored, and considered solely the property of the church/ministry (with no personal usage by the individual submitting the request) then the expenses are attributable to the church/ministry, which is not taxed for expenses that are normally fully or partially taxed to the field staff MTD fund. 

If an expense is not for an item that will be considered the sole property of the church/ministry, then a field staff can still specify that the project fund (rather than an MTD account) should be the source of funds for a Reimbursement or ERB. In the case of an ERB, the taxable expenditure (including expenses with a partial taxable component) is processed in a manner similar to ERBs funded through MTD accounts. The ERB for project funds can only be routed through a paid employee's payroll; therefore, Reliant associates may not request an expense recovery using a project fund for payment for any taxable expenditures. 

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