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Family Expenses Expenses incurred related to a Reliant employee's family members (spouses that are not also a Reliant employee/associate and/or children) that coincide with a field staff's job or ministry may potentially be eligible for recovery, but typically only as a taxable expense. If unsure if the family costs are recoverable, prior to purchase, please submit a pre-approval form. As a reminder, Reliant does currently offer Child-Care Reimbursement through our Cafeteria Plan (tax-saving benefit). (See Spouse and Family Expenses for more details.) |
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Project Fund Expenses Reliant also manages funds for ministries, non-profits, and churches as well as funds for individual MTD accounts. When an expense is not related directly to a field staff's specific job role but is more closely aligned to a project or ministry, a project fund Reimbursement can be submitted. Reimbursements from a project require all the same documentation as those from an MTD account and are processed according to the same submission deadlines. Project fund reimbursements also require approval by a designated signer for the fund. These types of Reimbursements are paid directly from the project fund, based on available funds as well as based on the order in which they were received. The MTD account balance the field staff is responsible for does not incur the expense for these reimbursed costs (therefore the order of pay from the MTD account does not apply) so it is possible for an employee who has backpay and back Reimbursements to receive payment for a Reimbursement that was submitted to be paid from a project fund. Reliant pays project fund Reimbursements if there are available funds in the project fund. It is possible for a project fund to accumulate back Reimbursements. (See Project Fund Reimbursements for more details.) If an expense being submitted through a project fund will be owned, stored, and considered solely the property of the church/ministry (with no personal usage by the individual submitting the request) then, the church/ministry will not be taxed for expenses that are normally fully or partially taxed to the field staff MTD fund. If a project fund expense is not an item that will be considered the sole property of the church/ministry, then the project fund is still able to submit it as a taxable expenditure (including expenses with a partial taxable component) that is then recovered through an Expense Recovery Bonus (ERB) as long as it is a paid employee requesting the project fund reimbursement. The ERB for project funds can only be routed through a paid employee's payroll; therefore, Reliant associates may not request an expense recovery using a project fund for payment for any taxable expenditures. If the paid employee does not wish to have any taxable implications associated with their payroll from the project fund expense or, as in the case of an associate, is unable to have any taxable implications, then they may choose to pursue the route of requesting a grant (See Project Fundraising and Grants Program) for the project fund expense recovery rather than a project fund reimbursement. |
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