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Associate field staff are not eligible to reimburse computers, cell phones, or equipment (or other "taxable" items for their ministry role), per Reliant's Standards. However, it is common practice for Reliant field staff to lower their employment status to part-time or to Associate (volunteer) status for a short period of time, to build up the balance in the MTD account they are responsible for with Reliant. In this circumstance, the field staff clearly intends to become a full-time Reliant employee in the near future. With the confirmation of the expected hire date (which must be within 90 days of the purchase date of the "taxable" items), Reliant will allow an Associate field staff to submit a request for recovery for the purchase of a taxable item. However, the expense recovery of these taxable items will not be paid out until the field staff is hired and receives a paycheck, thus satisfying Reliant's Standard and our obligation to report the value of the items as taxable income to the IRS.
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Family Expenses
Expenses incurred related to a Reliant employee's family members (spouses that are not also a Reliant employee/associate and/or children) that coincide with a field staff's job or ministry may potentially be eligible for recovery, but typically only as a taxable expense. If unsure if the family costs are recoverable, prior to purchase, please submit a pre-approval form. As a reminder, Reliant does currently offer Child-Care Reimbursement through our Cafeteria Plan (tax-saving benefit). (See Spouse and Family Expenses for more details.)
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